San Francisco, California
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Posted: 23-Apr-26
Location: East Bay, California
Internal Number: 556966
Salary and Benefits
PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,799.00 per month (Step 1) to $5,850.00 per month (Step 11).
Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver.
For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package.
Classification
Administrative Analyst/Specialst - Non-Exempt
About Cal State East Bay
Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability.
About the Position
Please Note: Review of applications will begin on May 13, 2026.
Responsibilities
Analyze and edit content, and coordinate catalog production cycle in collaboration with area administrators, program directors, faculty, staff, and the CSU Chancellor?s Office.
- Using specialized training in Acalog, Digital Architecture catalog management software, coordinate the revision process for the production of the University Catalog, a legally binding document.
- Enter, edit, proofread, and maintain general and curricular information regarding academic courses and programs in the catalog.
- In collaboration with CSU Chancellor?s Office, communicate and revise mandatory catalog copy for inclusion in catalog publication.
- Using technical training, edit and maintain the design layout of the University Catalog within Acalog, including organization and arrangement of images, custom pages, and media files.
Review, analyze, and interpret curricular and program proposals using specialized skills and knowledge to identify and assess impact on content areas within the institution.
- Investigate and analyze curricular changes requested by faculty, staff, and administrators; perform verification of course units/hours, classifications and components, prerequisite and co-requisite enforceable attributes, and GE and online/hybrid designations.
- Investigate and analyze program change requests by departments; perform unit analysis and adherence to system regulations, and structural editing related to core and concentration organization for Acalog.
- Using specialized training in PeopleSoft SA and Curriculog, Digital Architecture curriculum management software, assess and make determinations of course activation, modification, and de-activation.
- Maintain and analyze GE and online/hybrid approvals for accuracy and adherence to campus and system regulations; communicate compliance requests to appropriate departments.
- Assist in maintenance of CSU Chancellor?s Office degrees database, based on approved program/catalog revisions.
- Assist in maintenance of the PeopleSoft SA course inventory.
- Attend Committee on Instruction and Curriculum (CIC) meetings as appropriate.
Edit content for academic programs website and other administrative duties as assigned.
- In adherence to University policy, and under the direction of the Lead Curriculum Services Analyst, update and maintain the web-based faculty Curricular Procedures Manual to comply with curricular and catalog procedures.
- Provide technical guidance and training to faculty and staff regarding curriculum and catalog processes.
- Respond to requests for information regarding curricular programs and catalog data by University constituents and the CSU Chancellor?s Office for inclusion in campus and system promotional flyers, videos, brochures, etc.
Minimum Qualifications
Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
Required Qualifications
- Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting academic programs, organizational units, and/or administrative entities.
- Proficient in word processing and manipulating complex spreadsheets.
- Excellent attention to detail.
- Ability to effectively and professionally interact and communicate with a diverse community.
- Must be able to work effectively and efficiently without immediate and constant supervision.
- Working knowledge of general practices and skills in applicable academic affairs infrastructure, policies, and procedures.
- Experience with web publishing software and/or graphic layout and design; ability to trouble-shoot and solve problems in these environments.
Preferred Skills and Knowledge
- Demonstrated competence in understanding, interpreting, and communicating (orally and in writing) procedures, policies, information, ideas, and instructions, and ability to effectively write and present reports.
- Experience with PeopleSoft
- Experience in problem solving with respect to catalog and curriculum issues.
- Advanced organization skills/ability to effectively handle detailed tasks and prioritize and coordinate activities.
- Ability to identify and solve problems and refer more complex problems to appropriate staff.
- Ability to respond to routine inquiries and explain standard policies and procedures to others.
Condition(s) of Employment
Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position.
All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department.
EEO Statement
All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, Cal State, East Bay provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. The CSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California?s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU?s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.
Other Information
All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here.
In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here.
Sponsorship
Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer.
Mandated Reporter
The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment.
