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We are seeking a reliable, detail-oriented, and highly organized Administrative Assistant to join our team! This key position plays an essential role in supporting daily District operations and ensuring the office runs smoothly and efficiently. The ideal candidate is professional, adaptable, and service-oriented, with strong communication and organizational skills. As the first point of contact for the District, you will greet visitors, manage incoming calls, support accounting and payroll functions, and provide a wide range of administrative support to agency executives. If you thrive in a multi-tasking environment and enjoy variety in your work, this is an excellent opportunity to make a meaningful impact. Previous public agency experience is highly desired!
Duties
Greet visitors and serve as the District’s receptionist, providing courteous and professional customer service in person and on the phone
Answer and route incoming calls, respond to general inquiries, and direct visitors or callers to appropriate staff
Open, sort, and distribute incoming and outgoing mail and other correspondence
Review, audit, and process invoices, purchase orders, and receipts to support accounts payable and payment processing
Assist with bi-weekly payroll processing, maintain employee pay records, and respond to payroll-related questions
Accurately processes A/P, A/R, and assists with financial and accounting recordkeeping
Maintain accurate physical and digital filing systems for records, documents, and reports
Track staff time, expenses, and billing information for invoicing purposes
Assist with the preparation of Board meeting materials and general office projects
Support office operations by monitoring supply inventory and coordinating replenishment as needed
Assist with website updates, document scanning, and special administrative projects
Provide administrative support during emergency operations, including extended or weekend shifts as needed
Join our team and play a vital role in supporting public services that make a difference in the community. This is a non-exempt position offering a collaborative work environment, meaningful responsibilities, and the opportunity to build on your administrative and accounting skills.
Experience & Qualifications
High school diploma or equivalent, plus two (2) years of administrative or accounting support experience
Strong organizational skills with the ability to manage multiple tasks and meet deadlines with accuracy
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and general office technology
Basic knowledge of accounting, bookkeeping, payroll support, and recordkeeping practices
Excellent communication skills and professional phone etiquette
Ability to exercise discretion, maintain confidentiality, and work independently within established procedures
Experience in a public agency or accounting environment is a plus, but not required
RD 1000 is a California Special District and provides critical flood safety to the 55,000-acre Natomas Basin just north of downtown Sacramento. The District is responsible for the operations and maintenance of the levees and drainage system that protect Natomas, with over 100,000 residents, the Sacramento International Airport, and hundreds of businesses, along with a large agricultural area. The District is governed by a seven-member Board of Trustees elected by the property owners in the District with a $6 million annual budget.