Assistant Director, Auxiliary Operations (Transportation and Facilities)
St. Michael's Catholic Preparatory School
Application
Details
Posted: 05-May-26
Location: Austin, Texas
Type: Full Time
Salary: Based on Experience
Salary Details:
Comprehensive Benefits Package (Health, Dental, Vision, HSA, 403B, etc)
Paid Time Off, Paid Holidays, Professional Development, and more!
Preferred Education:
High School
Title
Assistant Director, Auxiliary Operations (Transportation and Facilities)
Reporting Supervisor
Director of Auxiliary Programs
Location
St. Michael’s Catholic Preparatory School
Position Type
Full-time Exempt
About the School
St. Michael’s Catholic Preparatory School (SMP) is a coeducational Catholic school serving students from Pre-K 3 through 12th grade in Austin, Texas. SMP delivers a rigorous and enriched academic experience that prepares students for higher education and beyond.
The Auxiliary Programs team plays a critical role in extending the school’s impact through transportation, facility rentals, after-school programming, and summer experiences. These programs not only support families but also contribute to the school’s operational excellence, community presence, and revenue diversification.
The Opportunity
SMP is seeking a highly capable, hands-on operator to lead transportation and support the execution of key auxiliary programs.
This role is ideal for someone who thrives in dynamic environments, enjoys owning complex logistics, and takes pride in delivering safe, seamless, and high-quality experiences for students, families, and external partners.
You will lead all transportation operations while playing a key role in facility rentals and auxiliary programming. This is a visible, high-responsibility role that requires strong judgment, responsiveness, and the ability to move between strategic planning and hands-on execution.
Scope of Role
This position sits at the intersection of:
Student safety and transportation reliability
Operational excellence and logistics
Revenue-generating auxiliary programs
Customer and community experience
Success requires the ability to manage systems, people, and real-time decision-making in a fast-moving school environment.
Key Responsibilities
Transportation Leadership
Own and lead all transportation operations, ensuring safety, reliability, and full regulatory compliance
Maintain compliance with all state and federal transportation laws and requirements
Recruit, hire, onboard, and schedule drivers for daily needs, field trips, and extracurricular activities
Maintain all driver qualifications, certifications, and documentation
Oversee fleet operations, including scheduling, inspections, maintenance, and readiness
Manage vendor relationships including repair shops, charter companies, and service providers
Ensure accurate trip documentation, safety procedures, and operational protocols are followed
Step in to drive when necessary to support operational continuity
Auxiliary Operations & Facility Rentals
Support the planning and execution of facility rentals and auxiliary programs, including summer camp and after-school enrichment
Coordinate with internal departments to align facility usage with school priorities
Serve as a key point of contact for rental clients, ensuring clear communication and high-quality event execution
Oversee logistics including scheduling, equipment, staffing, and vendor coordination
Ensure all agreements, insurance documentation, and payments are completed prior to events
Serve as on-site operational lead during events when needed
Operational Excellence
Maintain accurate records related to transportation, expenses, and operations
Support purchasing decisions related to vehicles, equipment, and program needs
Ensure all vehicles and facilities are maintained to high standards of safety and presentation
Identify opportunities to improve efficiency, systems, and overall experience
Success in the Role
Safe, compliant, and highly reliable transportation operations
A well-staffed, accountable, and professional driver team
Smooth execution of trips, events, and auxiliary programs with minimal disruption
Strong coordination across departments and clear communication
Positive experiences for students, families, and external partners
Proactive problem-solving and ownership of outcomes
What it takes to succeed
Strong operational and logistical thinking
High level of personal accountability and ownership
Ability to remain calm and decisive in dynamic or high-pressure situations
Strong communication and relationship management skills
Comfort balancing planning with hands-on execution
Flexibility and responsiveness to evolving needs
Qualifications
CDL license or willingness to obtain within a defined timeframe
Experience in operations, transportation, facilities, or logistics management preferred
Experience managing schedules, vendors, or teams
Ability to work collaboratively across departments and with external partners
CPR/AED and First Aid certification (or ability to obtain within six months)
Ability to pass a background check
Work Environment and Expectations
This role requires availability during afternoons, evenings, and occasional weekends in alignment with transportation schedules, school events, and facility rentals.
The Assistant Director will operate across multiple priorities and must be comfortable moving between planning and hands-on support, including occasional driving and on-site event management.
More about St. Michael's Prep
According to the Department of Labor, Texas is a “work at will” state. Letters of acknowledgment are not contracts, nor do they bind the employer or the employee to a predetermined time or guarantee of employment.
St. Michael’s Catholic Preparatory School is an Equal Opportunity Employer and offers equal employment opportunity to all applicants for employment and all employees without regard to race, color, religion, sex, gender, national origin, age, physical or mental disability, genetic information, veteran status, military service, application for military service, or any other status protected by applicable law.
St. Michael's Catholic Preparatory School is accredited through the Independent School Association of the Southwest (ISAS) and the Texas Catholic Conference Education Department (TCCED)
Located in the hills of southwest Austin, Texas, St. Michael’s Catholic Preparatory School is an outstanding co-educational Independent Catholic school serving students from Pre-Kindergarten through 12th grade in Austin, Texas. The Lower School is comprised of PreK 3-4th grades, the Middle School houses grades 5-8, and the Upper School contains grades 9-12. We are distinguished by our Catholic tradition, a welcoming and diverse community, excellent academic programs and a variety of extracurricular activities. Additionally, we are a technology rich school. Thus teachers and staff are expected to demonstrate meaningful skill with technology and an enthusiasm for technological growth in order to create authentic learning experiences for their students. Teachers at St. Michael’s Prep further serve as role models that inspire students to critically think, reflect, explore and apply their faith concretely to their lives. We are one community, on two campuses, with three divisions, united in our commitment to put students first as we educate them in mind, body, and spirit. Come join our community!
