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Posted: 04-May-26
Location: Trinity River Campus, Texas
Internal Number: 494758
Title: Coordinator, Foundation Operations
Department: DT Res Dev & Coll Fndtn
Campus Location: Trinity River Campus
Employee Classification: APT - Administrative
Position Type: FT - Regular
Grant Funded: No
Compensation Details: Starting Pay - 62,600.00; Commensurate with education and experience
Work Hours: Monday through Friday, 8:00 a.m. - 5:00 p.m., with occasional evenings and weekends as needed.
Remote Eligible: This position is not eligible for remote work
Special Instructions to Applicant:
Job Summary:
Reporting to the Executive Director of the Foundation, the Coordinator. Foundation Operations performs a variety of functions that support the overall success of the organization, including board relations, fundraising technology, donor relations, and name scholarship administration.
The Coordinator, Foundation Operations is a critical member of the Foundation team, whose work is driven according to the direction set forth in the strategic plan.
Primary Duties and Responsibilities:
Board/Foundation
? Serves as a point of contact for the Board and Foundation office; facilitates communication between Board and staff; ensures timely dissemination of important information throughout the organization
? Schedules Board and committee meetings, prepares and distributes agendas and meeting materials, takes accurate minutes to record decisions
? Prepares, distributes and maintains accurate and up-to-date reports, calendars and records, including Board meeting minutes, membership lists, budget/finance data, and Board/Foundation files
? Assists with the orientation of new Board members, providing them with necessary information and resources
? Provides high-level customer service and office support to Board and Foundation operations
Fundraising
? Provides accurate and timely donor, constituent, prospect, and alumni database management, including export and import reports and database audits
? Creates, prepares, and sends donor gift acknowledgment letters, donor reports, and correspondence
? Coordinates logistics for donor meetings, events, and outreach initiatives, including catering, invitations, and follow-up communications
? Assists with social media, the Foundation website, and the future online alumni association site
Donor Engagement
? Assists in the execution of TCC Foundation?s signature events
? Supports the Foundation role in complex events, including budgeting, registration, coordination, and implementation
? Supports the distribution of Student Profiles, the annual Impact Report, and additional promotional materials to donors and constituent groups; ensures broader reach via social media and the TCC Foundation website
Named Scholarships
? Prepares scholarship application processes for students and coordinates application review and scoring
? Facilitates and oversees scholarship selection committees and committee responsibilities, ensuring compliance, eligibility, and policy requirements are maintained
? Ensures that awarded scholarships are fully disbursed in accordance with donors? intent
? Serves as the primary point of contact for donors
? Maintains TCCF scholarship software and application systems, including archiving data from these systems
Service Excellence
? Participates on behalf of the College in external community organizations and associations as assigned to support the essential performance requirements
? Attends the workplace regularly, reports to work punctually, and follows a work schedule to keep up with the demands of the worksite
? Completes all required training and professional development sessions sponsored through Tarrant County College (TCC)
? Supports the mission, values, goals, and principles of the College
Supervision
Works under the general supervision of the Executive Director of the Foundation
*Performs Other Related Tasks as Required
The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
Required Minimum Qualifications:
? Associate's degree
? Two (2) years? working experience in a leadership role; or an equivalent combination of education and experience
? Two to five years of experience in nonprofit administration, foundation operations, donor services, scholarship administration, development support, or related fields.
? Experience in a college foundation, higher education setting, or public?sector nonprofit environment
? Valid driver?s license with an acceptable driving history and reliable transportation
Preferred Qualifications:
? At least one (1) year?s working experience with Blackbaud Raiser?s Edge NXT
Knowledge, Skills and Abilities:
? Knowledge of donor communications within multiple platforms including email, social media, and direct mail
? Knowledge of project management, time management and organizing deadlines
? Skilled using applications and enterprise systems, including word processing, and presentation software; and especially skilled using spreadsheets to manipulate data
? Skilled in communicating with others at all levels and excellent customer service and interpersonal relationships
? Ability work with minimal supervision
? Ability to think critically to effectively solve and communicate problems in a fast-paced environment where the demands for work are varied, and unpredictable in scope and volume
? Ability to analyze data and provide sound recommendations based on policy, procedure, practice, and existing regulations
? Ability to work effectively in a collaborative environment
Physical Demands and Work Environment:
Physical Demands
The physical demands described here are representatives of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee is occasionally required to stand, walk, and climb or balance. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Work Environment
The work environment characteristics described here are representatives of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee occasionally works near moving mechanical parts and is occasionally exposed to risk of electrical shock. The noise level in the work environment is usually quiet.
Accommodation/EEO Statement:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.
