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Posted: 29-Apr-26
Location: Walnut Creek, California
Type: Full Time
Salary: $84,000-$110,000
Seven Hills seeks a skilled and collaborative Schoolwide Data Systems Manager to join our professional community. Just as our faculty supports cross-curricular integration, this role serves as the architect of the school’s information ecosystem, ensuring a seamless flow of data across all departments. By managing the technical infrastructure that powers the school, from the first point of inquiry through graduation, this individual provides the vital framework for our operational success.
The Data Systems & Enrollment Manager is responsible for the integrity and optimization of the Blackbaud suite (including K-12 LMS, Financial Edge, Raiser’s Edge, and Tuition Management), ensuring that the Admissions office is data-informed, the Business Office is audit-ready, and the Academic team is prepared to support every student.
This position is designed as the essential “bridge” between the administrative and academic programs. Beyond core database management, the Manager oversees a diverse range of auxiliary systems, including after-school registration, Health records, the Vidigami photo database, ERB rostering and ERB data processing, and visitor management systems. As a key member of the administrative team, the School-wide Data Systems Manager works collaboratively with colleagues to design and implement efficient workflows that support student growth and enhance the family experience at every stage of their journey.
Core Responsibilities
Enrollment Management & Admissions Support
- The Admissions Funnel: Support the admissions team and their use of Blackbaud Enrollment Management system to track leads from initial inquiry to campus visit, application, and final decision.
- Application Workflow: Design and maintain online application forms, inquiry portals, and checklist items to ensure a frictionless experience for prospective families.
- Re-enrollment: Lead the annual re-enrollment process, building digital contracts and ensuring the "rollover" of current families is seamless and synchronized with Tuition Management.
- Admissions Reporting: Generate funnel reports (via Power-BI) to help the Admissions team meet recruitment goals.
Blackbaud Ecosystem (FE, RE, Enrollment Management, Tuition Management, and K-12)
- Database Integration: Maintain the highest accuracy of data as it moves from Admissions (prospects) to K-12/LMS (active students) to Raiser’s Edge (alumni/donors).
- Financial Bridge: Ensure that Financial Edge and Tuition Management are perfectly synced so that billing and financial aid awards are reflected accurately on student accounts.
- Learning Management System (LMS): Oversee the backend of the LMS, ensuring teachers and students have the correct access to courses and digital resources.
Academic Operations & Registrar Duties
- The Master Schedule: Partner with Division Heads to translate the school’s curriculum into a functional master schedule within Blackbaud.
- Transcripts & Reporting: Manage the generation of report cards, official transcripts, and immunization records, ensuring 100% accuracy deliverables.
Auxiliary Systems & Campus Security
- Program Logistics: Manage registration and billing databases for after-school programs, summer camps, and the school store.
- Digital Assets & Safety: Oversee the Vidigami photo database (ensuring privacy compliance) and the Verkada Guest visitor management system to maintain a secure campus.
- Health records: Manage the Magnus Health database used to track health, allergy, and immunization records.
Our Professional Culture
At Seven Hills, our creed–be respectful, caring, positive, responsible, honest, mindful, and grateful–provides the foundation for the learning environment we strive to create. We are committed to fostering a sense of belonging, developing cultural competence and global understanding, and practicing effective stewardship of our resources. Every faculty and staff member is expected to act in accordance with the school’s mission and creed, and to meet a set of fundamental professional expectations, which include:
- Fostering a safe, predictable, and supportive environment for students
- Engaging in duties and responsibilities with a positive attitude
- Demonstrating integrity and a commitment to diversity, equity, and inclusion
- Interacting with colleagues in a respectful and collegial manner that fosters a healthy professional culture
- Upholding professional standards of personal presentation, courtesy, and discretion
- Demonstrating appropriate planning and preparation; being punctual, reliable, and prompt
- Honoring the confidentiality of school, student, and family information
- Being thoughtful, timely, and professional when communicating
- Authentically engaging in self-reflection and learning opportunities to grow professionally
- Being self aware and building on others’ ideas and effectively sharing responsibility
Application Process
Please submit your resume and a cover letter via email to the Director of Educational Technology, Ryan Gallagher (rgallagher@sevenhillsschool.org). In your cover letter, please explain your interest in this position, including in what ways your background has prepared you for this role, and what draws you to Seven Hills school and mission.
- Platform Expertise: Experience with Blackbaud (K-12, Enrollment Management, RE, FE) is essential.
- Project Management: The ability to manage the "Big Three" cycles: The Application Season (Fall), The Re-enrollment Push (Winter), and The Academic Rollover and scheduling (Summer).
- Customer Service Orientation: You will be the "technical face" of the school for new parents. Patience and a helpful "can-do" attitude are non-negotiable.
