The Events Coordinator plays a key role in planning and executing major events, including large-scale conferences of up to 1,000 attendees, internal staff retreats, and organizational events. This role works closely with the Senior Events Manager to coordinate event logistics and ensure high-quality attendee experience.

This role requires a proactive, solutions-oriented individual who is comfortable jumping in to support evolving needs, making recommendations to improve processes, and taking initiative to keep projects moving forward. The Events Coordinator will serve as a key support and backup to the Senior Events Manager, helping ensure continuity across event planning and execution.

This is an event-focused role, with the majority of time dedicated to event planning and execution. During non-peak event periods, the Events Coordinator provides structured administrative support to membership and development initiatives, including CRM (Salesforce) maintenance and operational tasks.

This position averages 25 hours per week, with increased hours required during event periods.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

ESSENTIAL DUTIES AND RESPONSIBILITIES (OTHER DUTIES MAY BE ASSIGNED)

The following duties represent the essential functions of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

Event Coordination (Primary Focus)

• Coordinate logistics for conferences and events up to 1,000 attendees
• Manage event timelines and task tracking using tools such as Asana
• Coordinate speaker, sponsor, vendor, and attendee communications and logistics
• Support event registration, reporting, and data tracking via Cvent
• Develop and update event materials (digital and print)
• Provide on-site event coordination, including setup, registration, and troubleshooting
• Maintain organized event documentation and contribute to post-event reporting
• Develop weekly meeting agendas, track action items from planning meetings and ensure follow-through
• Manage end-to-end coordination of youth sponsorship activities, ensuring alignment with event timelines, program goals, and partner expectations
• Provide coordination support to the Senior Events Manager as needed

Membership & Development Support (Secondary / Off-Peak Periods)

• Support membership administrative tasks such as communications, CRM data clean-up, and reporting
• Provide administrative support for development initiatives, including sponsor tracking and follow-up
• Tabling at events to promote the Alliance/Catalyst Center

Additional Duties

Other duties may be assigned as business needs require.

JOB REQUIREMENTS

• Must have secure internet accessibility and connection.
• Work Schedule: This is a part-time, non-exempt position averaging 25 hours per week. Hours are flexible and will increase temporarily based on event needs, as mutually agreed upon in advance.

SKILLS AND CHARACTERISTICS

• Highly self-motivated and able to work independently.
• Committed to diversity, equity and inclusion in personal practice and policy matters.
• Exceptional organizational skills, ability to analyze and synthesize information efficiently and thoroughly.
• Excellent writing skills with demonstrated experience conveying key messages clearly, timely and succinctly.
• Strong communication skills, both verbal and written.
• Personable and engaging, responsive to member inquiries and concerns.
• Comfortable working in ambiguity and managing competing priorities.

EDUCATION AND/OR EXPERIENCE

Required:

• High school diploma or equivalent
• 1-2 years of event administrative or coordination experience
• Proficiency in Microsoft Office or similar tools
• Comfortable learning new systems and tools

Preferred:

• 2-3 years of experience in event coordination or related field
• Experience with event platforms (e.g., Cvent)
• Experience creating or editing visual assets (Canva, Adobe Creative Suite, or similar)

Equal Employment Opportunity Statement
CACFS grants equal employment opportunities to all employees and applicants. It forbids discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy pertains to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

ADA Accommodation Statement
CACFS provides reasonable accommodation per the Americans with Disabilities Act (ADA) and applicable state and local law. If you require an accommodation, please contact our HR department or Management

PLEASE SUBMIT A RESUME AND COVER LETTER.