The Assistant Director of Admissions and Outreach plays a pivotal role within our school community. This position combines administrative support to the Director of Enrollment Management with community-building initiatives to attract, enroll, and support students and families in alignment with our Purpose and Core Values. 

The ideal candidate for this position is an effective communicator and strategic thinker who is passionate about creating an inclusive and vibrant school community. They must bring a student-centered, asset-based approach to the work and have a deep understanding of how to build equitable, inclusive, and supportive experiences that center the needs of students and families throughout the admissions process and during their time at Pilgrim.

Responsibilities include, but are not limited to: 

• Serve as an initial contact for prospective families to Pilgrim School
• Partner with the Director of Enrollment Management to lead admissions operations, overseeing recruitment, marketing, outreach strategies, and communications for prospective, admitted, and newly enrolled families.

• Manage application and enrollment processes from initial inquiry through matriculation, managing portal systems, and ensuring data accuracy.

• Respond promptly and professionally to admissions inquiries, providing accurate and compelling information about the school.

• Coordinate and conduct campus tours and visits for prospective families.
• Support the planning and execution of admissions events, including open houses and information sessions.

• Supervise the Neighborhood Scholars Program
• Coordinate and participate in the internal Admissions Committee to evaluate applicants and contribute to final selection decisions.

• Lead planning and coordination of student visit days, support the design and execution of admissions events that showcase school culture and signature programs, and create event materials such as programs, name tags, etc.

• Assist in training student and parent ambassadors and other admissions volunteer opportunities.

• Foster cross-department collaboration with faculty to ensure a memorable application process.
• Coordinate the transition of newly enrolled students into Pilgrim
• Support schoolwide initiatives, communication, and any other logistics that would require multi-department partnership.

Required Knowledge, Skills, and Abilities 

• Self-starter with an entrepreneurial mindset, capable of working independently and as part of a team.
• Flexibility and adaptability regarding responsibilities in a dynamic work environment.
• Consistent delivery of outstanding customer service.
• Strong analytical skills with the ability to assess problems, develop effective solutions, prioritize tasks, and exercise sound judgment under tight deadlines.

• Superior interpersonal skills and the ability to build and maintain positive professional relationships.

• Excellent organizational, time management, oral communication, and written communication skills.

• Warm and approachable demeanor, with comfort speaking professionally to students and their parents.

• High level of diplomacy and discretion when handling sensitive or confidential information.
• Demonstrated enthusiasm, collegiality, and a positive attitude in a high-energy work environment.
• High degree of computer fluency and database proficiency

Position Requirements

• Bachelor’s degree required
• Minimum of 5 years of experience in a K-12 school setting, particularly with independent school admissions, community outreach, or educational administration.

• Commitment to diversity, equity, inclusion, and belonging, and demonstrated experience, grounding, or coursework in related practices.

• Strong organizational skills and attention to detail.
• Superior skills in communication and technology, including outstanding writing and public speaking skills.
• Strong understanding of data and information systems, and the ability to analyze and communicate data to make informed decisions.

About Pilgrim School

Pilgrim School, founded in 1958, is a mastery-based, college-preparatory school in Koreatown with an inclusive community serving Preschool through 12th Grade.

Our Purpose

To inspire and challenge students to better themselves and the world around them.

Our Anchors

Joyful Experience | Personal Attention | Focus on Mastery.

To learn more about Pilgrim, please visit pilgrim-school.org.

To be fully considered for this position, send a resume and cover letter to employment@pilgrim-school.org. The salary range for this position is $65,000-$85,000 per year, depending on experience and qualifications.

About Pilgrim School

Pilgrim School, founded in 1958, is a mastery-based, college preparatory school in Koreatown with an inclusive community serving Preschool through 12th Grade.

Connections working at Pilgrim School