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Bachelor's degree in related field. Two years relevant administrative assistant experience or experience in a related field. Experience in Higher Education is desirable. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.
Nature & Purpose of Position/Usual Duties:
Performs administrative duties to support the operations of the Office of Research Administration (ORA). Serves as the first point of contact for ORA for the internal and external communications.
Primary Responsibilities (Staff Positions Only):
Performs administrative support duties. Manages the ORA departmental inbox and main phone line. Serves as the first point of contact for Principal Investigators (PIs) and department administrators in answering general inquiries. Coordinates and schedules Kick-Off Meetings (KOM) and prepares necessary documentation for meetings to ensure a seamless transition from awarded to active status. Maintains and updates the full-time equivalency (FTE) tracker, used to assist with ensuring that electronic personnel action forms (ePAFs) are submitting in a timely fashion by departments, through regular communication with departments and review of award documentation. Monitors the financial reporting tracker and sending timely reminders and updates of deadlines. Monitors upcoming grant end dates to update Cayuse & Banner statuses as well as proactively alerting PIs and departments regarding the end dates and submission of ePAFs to ensure personnel are transitioned off grant appropriately. Manages departmental purchasing and deposits. Assists ORA staff with the gathering, filing, and organization of grant related documentation. Performs other duties as assigned.
About Sam Houston State University
For more than 140 years, Sam Houston State University has been preparing students for meaningful lives of achievement. Its motto, "The measure of a Life is its Service," resonates among its 22,000 students, eight colleges and well beyond its historical roots through research, creative endeavors, service learning, volunteering and more.
SHSU is an inclusive institution whose mission is to provide high quality education, scholarship, and service to students. With over 90 bachelor degrees, 50 master’s, and 11 doctoral programs—including the nation’s first Ph.D. in forensic science, SHSU provides an exceptional college experience for every student: traditional or non-traditional; first generation; international; or online.
Service to self and others is paramount at SHSU and reflected in all university organizations and programs. In fact, the university was named to USA Today’s Top 50 in the U.S. for “commitment to civic engagement and global awareness,” in addition to being classified a "Community Engaged Campus" by the Carnegie Commission on Higher Education. This honor, bestowed to only 311 public institutions nationwide, acknowledges th...e university's significant commitment to service.
Sam Houston State University has a small town feel with large scale opportunities. Located in the Piney Woods region of East Texas, Huntsville provides area residents with a sense of community and belonging, although just an hour drive north of Houston.
Sam Houston State University is an Equal Employment Opportunity Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, national origin, sex, religion, age, disability, or protected veteran status. Sam Houston State University is an "at will" employer. Employees with a contract will have additional terms and conditions. Security sensitive positions at SHSU require background checks in accordance with Education Code § 51.215.
Member The Texas State University System
