Use this area to filter your search results. Each filter option allows for multiple selections.

Category
Type
Level
Education

Search Results: 14605 Jobs

Create Notification

Inauguration Event Assistant

California Institute of Technology

Pasadena, California

Vice President, Specialty Division

Southcentral Foundation (SCF)

Anchorage, Alaska

Managing Director, Native Americans in Philanthropy

Native Americans in Philanthropy

Remote, D.C.

Journeyman Lineman, Granby Location

Mountain Parks Electric, Inc.

Granby, Colorado

Director of Finance

Grossmont Healthcare District

La Mesa, California

Operations Supervisor, Wastewater

Coachella Valley Water District

Palm Desert, California

Engineering Manager

Olivenhain Municipal Water District

Encinitas (North San Diego County), California

Certified Nurse Midwife

Kaiser Permanente - Washington Permanente Medical Group

Tacoma, Washington

Featured!

Director of Safety, Security, Health, and Preparedness

Lick-Wilmerding High School

San Francisco, CA

Membership Manager

Texas Music Educators Association

7900 Centre Park Drive, Austin, TX

Certified Nurse Midwife - Hourly Locum

Kaiser Permanente - Washington Permanente Medical Group

Bellevue, Washington

Featured!

Gastroenterologist (Advanced Endoscopy) - Los Angeles

Southern California Permanente Medical Group (Kaiser Permanente)

Los Angeles, California

Featured!

Academic Neuroradiologist Opportunity – Texas | $150K Sign-On Bonus

AMN Healthcare

Lubbock, Texas

Featured!

Coordinator of Sport Programs and Cain Sports Complex

East Texas A&M University - Campus Recreation

Commerce, Texas

Respiratory Therapist II Phoenix Thomas Campus

Phoenix Children's

Phoenix, Arizona

Featured!

Physician Neurology

Colorado Permanente Medical Group

Lafayette, Colorado

Featured!

Senior Accountant – Government/Consulting Services

Platinum Strategies Inc.

Remote, California

Physician - Urology - practice where you vacation, beautiful Montana!

Benefis Health System

Great Falls, Montana

NEW!

Urology

The Permanente Medical Group, Inc. (Kaiser Permanente Northern California)

Walnut Creek, California

NEW!

Physician (Dermatology)

Veterans Affairs, Veterans Health Administration

Albuquerque, New Mexico

NEW!

Clinical Operations Manager, RN (Pain Clinic)

Cedars Sinai

Los Angeles, California

NEW!

Sup Interven Cardiovas Tech II (Ben Taub Hospital)

Harris Health

Houston, Texas

NEW!

Physician - Outreach Section Chief

Veterans Affairs, Veterans Health Administration

Palo Alto, California

NEW!

Urology/Endo-Urology

The Permanente Medical Group, Inc. (Kaiser Permanente Northern California)

San Jose, California

NEW!

Radiologic Technologist (Urgent Care); 10hr, Evenings

Cedars Sinai

Beverly Hills, California

NEW!

Job Saved Save Job

Inauguration Event Assistant

California Institute of Technology

Details

Posted: 12-Jun-26

Location: Pasadena, California

Internal Number: 7231605

Inauguration Event Assistant

Caltech

Job Category: Occasional
Exempt Overtime Eligible: Overtime Eligible
Benefits Eligible: Non-Benefit Based

Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community.

Job Summary

The Inauguration Event Assistant provides administrative and event support for the inauguration of the Caltech president on October 29, 2026. This position is responsible for managing RSVP tracking, maintaining accurate guest records, responding to inauguration-related inquiries, coordinating communications with invitees, and supporting event logistics. The position reports to the Director of Events and Special Assistant. The successful candidate will be highly organized, detail-oriented, customer-service focused, and capable of handling confidential information with professionalism and discretion.

This is an occasional position. Hours will vary based on project needs and event timelines, with increased activity in the months leading up to the presidential inauguration and during inauguration week. Some evening and weekend work may be required.

Essential Job Duties

Manage RSVP tracking and maintain accurate guest records for inauguration-related events.
Monitor and manage the inauguration email account, responding to inquiries and directing questions to appropriate offices as needed.
Communicate professionally with invited guests, delegates, trustees, alumni, donors, faculty, staff, and other attendees regarding invitations, registration, accommodations, transportation, accessibility, schedules, and event logistics.
Prepare and distribute event-related communications, including confirmations, reminders, and follow-up correspondence.
Generate RSVP reports and provide regular updates to the inauguration planning team.
Assist with guest lists, seating assignments, name badges, registration materials, and other event-related documents.
Support event registration, guest check-in, and on-site event operations as needed.
Maintain confidentiality and perform other administrative and event-support duties as assigned.
Compile post-event documentation and records.

Basic Qualifications

Strong organizational skills and attention to detail.
Excellent written, verbal, and interpersonal communication skills.
Demonstrated customer service skills, friendly demeanor, and professional judgment.
Proficiency with Microsoft Office Suite, particularly Excel, Word, and Outlook.
Ability to manage multiple priorities, meet deadlines, and work both independently and collaboratively.

Preferred Qualifications

Experience supporting special events, conferences, commencements, or similar programs.
Familiarity with RSVP, event registration, or database management systems.
Experience working in a higher education environment or with distinguished guests and VIPs.

Required Documents

Resume

To be considered for this position please visit our web site and apply on line at the following link: https://hr.caltech.edu/work/job_openings

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Create a Job Match for Similar Jobs

About California Institute of Technology

The California Institute of Technology (Caltech) is a world-renowned science and engineering research and education institution, where extraordinary faculty and students seek answers to complex questions, discover new knowledge, lead innovation, and transform our future.

Connections working at California Institute of Technology

More Jobs from This Employer

https://employment.nativeamericanjobs.com/jobs/22346596/inauguration-event-assistant

Captcha / Bot check:

Error