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Logistics Associate

California Institute of Technology

Details

Posted: 16-Apr-26

Location: Pasadena, California

Internal Number: 7081711

Logistics Associate

Caltech

Job Category: Fulltime Regular
Exempt Overtime Eligible: Overtime Eligible
Benefits Eligible: Benefit Based

Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community.

Job Summary

The Logistics Associate is part of the Logistics Support Team that is responsible for packing, handling, transporting, receiving, and issuing materials. High level customer service is crucial due to the interaction with vendors/suppliers, internal customers, and functional peer groups such Materials & Services team. The Logistics Associate is also responsible for passenger transportation services for Caltech community members and guests. Reports to the Transportation Supervisor.

This is an Essential Reporting position. An employee designated as Essential Reporting has essential job skills that are needed for response and recovery and is expected to report to campus as soon as possible.

Essential Job Duties

Hazmat:

Transfer, collect, load, and deliver industrial gases and liquids to and from containers (bulk truck, tanks and/or cylinders) to fulfill customer requests.
Maintain equipment to the highest level of safety standards, reporting any mechanical issues to the Transportation Supervisor or Logistics Senior Associate.
Conduct and if applicable document, pre and post vehicle inspections and visual tank inspections.
Collaborate with the Supervisor frequently for routing and scheduling information.
Notify the Supervisor of any product, customer routing, scheduling, or safety issue immediately to obtain their guidance and instruction on how to resolve the issue or situation.
Oversees cleanliness and safety of Warehouse.
Organizes and maintains warehouse and separate inventory areas for efficient material storage and handling, labeling, and organizing inventory.

Material Handling:

Perform transportation services such as transporting materials in liquid or packaged form to and from campus locations.
Ensure all material requests are processed in a timely manner.
Loads and unloads trucks.
Moves furniture and equipment for relocations and deliveries.
Accurate reporting on work orders for material movement and location of inventory to ensure timely, damage-free, and accurate moves.
Courier services for pick-up and delivery of packages as assigned by Transportation Supervisor
Support Shipping & Receiving
Safely operate vehicles including forklifts, pallet jack, warehouse equipment and equipment involved with issuing inventory materials.
Ensure the vehicles are in good operating order and report any problems to supervisor.
Routinely clean interior and exterior of vehicle.
Follow and be aware of all laws and procedures of operating a commercial vehicle.
Maintain contact with supervisor to schedule, confirm, and adjust appointments as needed.
Complete other projects and/or duties as assigned.

Transportation:

Drives a car/van to transport Caltech community members and guests over a specified route according to assigned time schedule, for special events, and activities to local or distant locations.
Assists passengers on and off the vehicle as required. Assists with loading packages, luggage on and off the vehicle as needed.
Regulates heating, lighting, and ventilating systems for rider comfort.
Inspects vehicles to ensures the vehicle is in good operating order and reports any problems to supervisor.
Routinely cleans interior and exterior of vehicle.
Follows and be aware of all laws and procedures of operating a commercial vehicle.
Reports delays or accidents. Reports any safety hazards and/or accidents to supervisor.
Maintains contact with dispatch to schedule, confirm, and adjust appointments as needed.

Basic Qualifications

Minimum of 5 years of relevant work experience in warehousing or a combination of 2 years of relevant work experience in warehousing and 1 year of HazMat experience with HazMat license endorsement.
Ability to lift, move, and maneuver heavy cylinders by rolling, carts, dollies, etc.
General knowledge of standard safety practices and procedures relating to warehouse operations and equipment.
Basic computer knowledge.
Be forklift certified.
Must be willing to work overtime, weekends, and holidays.
Must be able to stand, walk, stoop, bend, pull and push throughout the workday.
Must pass a pre-employment physical, which includes drug testing.
Consent to initial and random drug testing throughout the course of employment.
Consent to initial and random review of CDL report.
Ability to work in a warehouse setting with occasional exposure to industrial operations (temperatures, noise, etc.)
Ability to lift 50 lbs. of shipping supplies, packages, furniture, lab supplies, etc.
Possess a valid California Driver's License for a minimum of 4 years and have a current HazMat endorsement or obtain the HazMat endorsement within the first 6 months of employment.

Preferred Qualifications

Experience with AiM software or a similar integrated workplace management system.
Familiar with handheld computer/scanners.
Chauffeur or limousine driving experience.

Required Documents

Resume.

To be considered for this position please visit our web site and apply on line at the following link: https://hr.caltech.edu/work/job_openings

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

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About California Institute of Technology

The California Institute of Technology (Caltech) is a world-renowned science and engineering research and education institution, where extraordinary faculty and students seek answers to complex questions, discover new knowledge, lead innovation, and transform our future.

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