Department Summary

The Hammer Museum believes in the promise of art and ideas to illuminate our lives and build a more just world. We champion the art and artists who challenge us to see the world in a new light, to experience the unexpected, to ignite our imaginations.The Hammer understands that art not only has the power to transport us through aesthetic experience but can also provide significant insight into some of the most pressing cultural, political, and social questions of our time. We present the unique and invaluable perspectives that artists have on the world around us.A vibrant intellectual and creative nexus, the Hammer is fueled by dynamic exhibitions and programs-including lectures, symposia, film series, readings, and musical performances-that spark meaningful encounters with artistic expression.
Position Summary

Under general direction and reporting to the Manager, the incumbent provides high-level administrative support to the Director of the Hammer Museum. The Assistant, Director's Office must be able to work independently and exercise judgment in prioritizing assignments, establishing creative work methods, and implementing strategies to complete assignments on a timely and accurate basis with minimal supervision. They coordinate communications between the Director and Museum staff; assist and serve as a liaison between the Director's Office and Board Members, donors, VIPs, and Leadership, including preparing briefing materials for meetings and coordinating all interactions with the Museum's broader Development stewardship strategy. The Assistant is also responsible for maintaining paper and electronic filing systems; equipment inventory; purchasing office supplies; editing a variety of correspondences and confidential communications; handling incoming requests and inquiries for the Director; and errands. This position is responsible for creating materials for internal and external meetings; assisting with research for various projects and assembling presentations; planning and coordinating complex travel itineraries for the Director.

Salary & Compensation

*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
Qualifications

1-3 years Experience working as an executive assistant to a high-level executive or institution head. (Required)

Prior art museum experience and knowledge of museum operations, standards, practices, and procedures. (Preferred)

Demonstrated organizational skills to set appropriate priorities, meet deadlines, and produce high-quality work despite frequent interruptions. (Required)

Demonstrated ability to compose, transcribe, and edit clear, concise and grammatically correct business reports and correspondence. (Required)

Exceptional interpersonal and communication skills to interact and effectively deal with donors, Board Members, corporate heads, public officials, UC officials and diverse individuals at the University, city, state and international levels, as well as with museum staff. (Required)

Calm and extremely professional demeanor in telephone, correspondences and person-to-person interactions. (Required)

Demonstrated skill in providing administrative support including maintenance of travel calendar, making travel arrangements, and managing a high volume of communications (email and phone). (Required)

Demonstrated skill in the use of Microsoft Word, Excel, Outlook, Power Point and Teams software as well as Adobe Acrobat, Asana, Raiser?s Edge, Concur, Zoom and Slack. (Required)

Highly polished and professional demeanor; ability to assess priority and determine proper handling of all staff and guests. (Required)

Proven ability to set priorities; manage multiple and conflicting assignments and deadlines; and work with a fluctuating and dynamic schedule and with little advanced notice and minimal direction. (Required)

Ability to discreetly and tactfully recognize and handle sensitive and confidential information. (Required)

Highly efficient and attentive to detail, with excellent follow-up skills; self starting, resourceful, proactive, and motivated in performing and excelling in responsibilities. (Required)

Knowledge of proper channels and procedures at the University to obtain information and process actions, and ability to judge what information should be passed on to different levels of management. (Preferred)

Knowledge of local, national, and international arts patrons, funders, leaders, professionals, dealers, and artists. (Preferred)

Education, Licenses, Certifications & Personal Affiliations

Bachelor's Degree and/or equivalent combination of education and experience/training (Required)

Bachelor's Degree in art history, fine arts, business administration, communication, or a related field (Preferred)

Special Conditions for Employment

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

Schedule

9:30am - 6:30pm
Union/Policy Covered

CX-Clerical & Allied Services
Complete Position Description

https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&jobcode=40977476

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