Grants and Contracts Coordinator (Administrative Support Coordinator I)

Classificaiton: Administrative Support Coordinator I
Department: Research and Sponsored Projects
Sub-Division:
Salary Range: $3,864 - $4,400 per month
Appointment Type: Full Time
Time Base: Ongoing
Work Schedule: Monday - Friday, 8:00 AM - 5:00 PM

About CSUF:
Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California's revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program.


Job Summary:
It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University's mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish.

About the Position:

The Office of Research and Sponsored Projects (ORSP) collaborates with various campus units to secure external support for faculty research, scholarship, creative activity, and institutional projects that align with the University's educational and service mission of the university. The ORSP specializes in assisting with proposal preparation, review, and submission to external funding agencies, ensuring compliance with agency requirements, leading the compliance review of grant awards, and issuing, reviewing, and negotiating contracts, subcontracts, and related agreements. We seek an exceptional individual to join our team as the Grants and Contracts Coordinator (Administrative Support Coordinator I). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness.

The Coordinator supports the collection and compilation of necessary information for proposals submitted by the Office of Grants and Contracts, ensuring all required compliance forms and documentation are gathered before submission deadlines. Also, coordinates the transmittal of award documents for acceptance by the CSU Fullerton Auxiliary Services Corporation (ASC) and maintains the department's submissions and awards database. Assists the Associate Director in preparing monthly reports, including the submissions report, notice of new awards report, and award transmittals. Monitors and coordinates Cayuse approvals for proposal submissions daily, collaborating closely with Officers to secure campus approvals before submission deadlines. Handles travel arrangements and approvals for Grants and Contracts staff, including preparing travel expense reimbursements. Completes and compiles monthly purchasing credit card reconciliation documentation for the Associate Director. Provides logistical support for meetings, special events, and workshops hosted by the unit. Works closely with student assistants to document office procedures and recommend appropriate tools and training. Other duties as assigned.


Essential Qualifications:
High School diploma or the equivalent and four years of progressively responsible experience in general office, clerical or secretarial work or the equivalent. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems with the ability to use a range of technology, systems and software packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply a variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math including calculating ratios and percentages, tracking financial data, and making simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broad range of interpersonal contacts including those at a higher level and those sensitive in nature.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position.


Preferred Qualifications:
Bachelor's degree from an accredited college or university. Experience using File Maker Pro and/or Smartsheet. Experience in a Grants and Contracts/Sponsored Programs office, preferably in a higher education environment.


Special Working Conditions:
Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator


Additional Information:
California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University's strategic goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Multiple positions may be hired from this recruitment based on the strength of the applicant pool.

If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position.

Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.

Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process.

Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration.

California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas).


Application Deadline: May 22, 2025 (9:00 PM)

Apply online at: https://careers.pageuppeople.com/873/fl/en-us/job/547403/grants-and-contracts-coordinator-administrative-support-coordinator-i







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