EDITORIAL ASSISTANT - UC PRESS - HYBRID

Location: Oakland
Job ID: 75407

Job Posting

For UCOP internal applicants, please login to the internal candidate gateway at: Jobs at UCOP

Position Base: Oakland (Hybrid)
Location: UCOP - Broadway Building

UC OFFICE OF THE PRESIDENT

At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer Prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.

The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world. Learn more about the UC Office of the President

DEPARTMENT OVERVIEW

University of California Press is one of the most forward-thinking scholarly publishers, committed to influencing public discourse and challenging the status quo. At a time of dramatic change for scholarship and publishing, we collaborate with faculty, librarians, authors, and students to stay ahead of today's knowledge demands and shape the future of publishing.

POSITION SUMMARY

The Editorial Assistant supports Acquisitions Editors by providing instructions and information to authors around manuscript preparation, assessing file formatting and the submissions of forms and art programs, and preparing materials for production. This role assists editors with manuscript and proposal peer reviews, contributing to the publication of high-quality books while addressing author requests and queries professionally. Responsibilities include preparing marketing materials, soliciting and editing back cover blurbs, coordinating with Press personnel across departments, and handling clerical tasks such as maintaining files, updating databases, drafting contracts, and processing invoices. This role is ideal for a detail-oriented, organized individual committed to producing scholarly content.

Responsibilities

• 50% Guide authors in preparing manuscripts for production, evaluate art and permissions and format files, and act as liaison to the production department.
• 15% Assist editors with manuscript and proposal review. Assist editors in signing, developing, and publishing high-quality books.
• 10% Address author requests and queries in a timely and professional manner. Act as liaison between author and Press personnel from various departments.
• 10% Prepare marketing materials. Solicit and edit back cover blurbs.
• 10% Perform clerical tasks such as copying, maintaining electronic files, updating database, drafting contracts from templates, and processing invoices. Provide other administrative duties as needed.
• 5% Attend 1-2 academic conferences each year.

Required Qualifications

• Strong communication skills.
• Strong collaborative skills to work effectively across the organization at all levels.
• Good time management skills; be organized and capable of prioritizing across activities and projects.
• Detail-oriented; make sure that daily activities are handled with accuracy.
• Demonstrated proficiency using: email, word processing, and spreadsheet applications; common desktop/web applications.

Education

• High school diploma or equivalent experience required

Travel Requirements:

• 5% May include travel to academic conferences

SPECIAL CONDITIONS - HYBRID WORK SCHEDULE

The person hired will be required to live in California and report to work on-site at UC's Office of the President (UCOP) located in Oakland, CA at least two days per week (currently Wednesday and Thursday).

SALARY AND BENEFITS

Job Title: Blank Ast 2
Job Code: 004723

Payscale: $26.79 (Step 5)

The University of California, Office of the President, is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

Benefits: For information on the comprehensive benefits package offered by the University visit: Benefits of Belonging

ADDITIONAL INFORMATION

HOW TO APPLY

Please be prepared to attach a cover letter and resume with your application.

APPLICATION REVIEW DATE

The first review date for this job is January 22, 2025. The position will be open until filled.

CONDITIONS OF EMPLOYMENT

Background Check Process: Successful completion of a background check is required for this critical position. Background check process at UCOP

Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014. UC Smoke & Tobacco Free Policy

As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs, as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

As a condition of employment, the finalist will be required to disclose if they are subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct, are currently being investigated for misconduct, left a position during an investigation for alleged misconduct, or have filed an appeal with a previous employer.

• 'Misconduct' means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer.
  • UC Sexual Violence and Sexual Harassment Policy
  • UC Anti-Discrimination Policy for Employees, Students and Third Parties
  • APM - 035: Affirmative Action and Nondiscrimination in Employment

EEO STATEMENT

The University of California, Office of the President, is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the University of California's Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20. For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.

The University of California, Office of the President, strives to make this job board accessible to any and all users. If you have comments regarding the accessibility of our website or need assistance completing the application process, please contact us at: Accessibility or email the Human Resource Department at: epost@ucop.edu.


To apply, visit https://careerspub.universityofcalifornia.edu/psc/ucop/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&JobOpeningId=75407&PostingSeq=1&SiteId=19〈uageCd=ENG&FOCUS=Applicant







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