Undergraduate Student Academic Program Coordinator (STDT ACAD ADVISOR 3)

Department Description

Job Summary

Under general supervision, provides advanced and comprehensive academic advising and support services of diverse scope and complexity for approximately 450 undergraduate students. Responsible for interpreting, analyzing and implementing a wide variety of Academic Senate regulations and administrative policies in evaluating student petitions, assessing individual academic performance and progress toward satisfaction of degree requirements. Analyze and solve complex academic problems and refer students to campus community resources. Evaluate and approve transfer credits. Provide support for undergraduate program reviews, course approvals, catalog updates and related activities. Plan/coordinate undergraduate workshops, seminars, and conferences. Present at seminars, workshops, conferences, and training opportunities to support students.

Apply By Date

December 10, 2024

Qualifications

Minimum Qualifications

For full consideration, applicants are encouraged to upload license, certification and/or educational degree if required of the position.

• Bachelor's degree in related field or equivalent combination of education and experience.
• Experience advising undergraduate students in a university environment, including degree requirements and mandatory advising system to prepare official major certifications, assisting with, guiding and tracking students academic plans.
• Experience with university, college, major, design, and general education requirements and their application to specific programs of major and automated student information systems.
• Experience maintaining confidentiality of student records and knowledge of State and Federal Laws governing confidentiality of student records and University policies regarding Privacy of information.
• Skills to clearly and effectively interact with individuals of varying ages and cultural backgrounds and perspectives and to make public presentations, both formal and informal.
• Analytical critical thinking and problem-solving skills to identify and determine appropriate level of advising or referral services for domestic and international students, providing immediate crisis counseling, including students in academic, financial, or personal difficulty.
• Skills using a variety of computer software, including but not limited to word processing, spreadsheets, databases, email, and web browsers, and ability to develop, organize and maintain complex record keeping systems.
• Mathematical skills to add, subtract, multiply, divide and to determine percentages, ratios and estimates.

Preferred Qualifications

• Experience preparing, submitting and maintaining department course offering using online scheduling and online evaluation applications and working with University course registration procedures
• Knowledge of UC Davis applications, including BANNER, Student Portal System, DESII, Decision Support, OASIS, etc.
• Knowledge of food science and viticulture and enology as it relates to students pursuing undergraduate study.
• Skills to obtain, correlate and analyze data and develop statistics from a variety of sources; and to retrieve and assemble information for the preparation of reports, schedule, correspondence, etc.
• Knowledge of admission criteria for new students and articulation agreements with other university/college, transfer, and international institutions and the applicability of credit from these institutions

Key Responsibilities

• 70% - Undergraduate Advising

Apply advanced academic advising concepts for undergraduate majors in Food Science, Agricultural and Environmental Technology, and Viticulture & Enology. Independently provide one on one academic advising for prospective, new, transfer, continuing & part-time students regarding academic progress, choice of classes in the major, and completion of university, college & major/minor requirements. Assess students' academic progress towards satisfying major & minor requirements. Advise students facing complicated/unusual issues impacting performance, time to degree, or post graduate options. -Identify low/high GPA students in the major. Determine barriers, distractions, and complications affecting a student's academic success, help students recognize these key non-academic issues, and make appropriate referrals for additional therapeutic counseling and / or assistance from master advisors & other resources. Analyze patterns of poor performance, assesses student perceptions of contributing factors & develop strategies for academic success or transfer. Primary contact for program advising for international & transfer students. Assess/advise transfer of junior college credits. Train peer advisors. Advise students interested in studying abroad. Provide guidance on course selection as it pertains to the major; facilitate the process between student & faculty to evaluate courses from abroad for comparability/equivalency. Advises students on a wide range of course possibilities and / or ways to complete degree requirements that may not be clearly defined. Advise student athletes; collaborate with Athletics Dept regarding NCAA regulations & Registrar's Office to verify the completion of the athlete's degree requirements.

• 15% - Admissions & Academic Services

Evaluate substitutions/waivers from academic requirements; make recommendations on approval/denial to Master Advisors/faculty. -Evaluate domestic & international applications; make recommendations to Master Advisors/faculty on transfer admission decisions based on established criteria. -Provide analysis, make recommendations to Dean's Ofc., Master Advisor & faculty on complex transfer credit issues; analyze and make recommendations related to admission/readmission. -Review students' work, course descriptions/syllabi suggesting equivalencies. -Evaluate/articulate academic transcripts from other institutions. -Evaluate, approve & make recommendations to Master Advisors/Dean's Ofc. to approve credits from out of state 4-year & international institutions. -Assess individual academic performance & progress toward satisfaction of degree requirements; provide delegated authority to certify completion of major or degree. Confirms that students have met requirements for degree completion when there are no clear precedents or articulations, such as interdisciplinary programs or when transfer work is involved.

• 10% - Program Development and Accreditation Program Management

Advise and make recommendations on special eligibility requirements such as Honors programs / fellowships / scholarships. . -Initiate new/revised course requests through ICMS. -Serve on the Undergraduate Study/Teaching Committee. -Oversee design of undergraduate student informational material & catalog. Participates in planning academic curriculum in collaboration with chair and faculty, and with other departments, to ensure student's progress through course sequences, avoid conflicts, and ensure compliance with organization-wide policies. In consultation with Master Advisor, manage continuous quality improvement process for the Food Science undergraduate major, as required by IFT. -In consultation with Master Advisor, manage continuous evaluation process that examines departmental curriculum, ensures achievement of program objectives and outcomes, incorporates results into program improvements. -Manage student files; alumni, senior and faculty surveys; employer surveys; & detailed/complex data on each course offered. - Analyze data from constituencies & present info. to faculty committee. -Review/revise assessment tools & assessment process. -Assist & prepare interim accreditation reports/responses.

• 5% - Outreach & Event Planning

Represent department at outreach/recruitment functions. -Plan/coordinate undergraduate workshops, seminars & conferences. -Present at seminars, workshops, conferences, training opportunities to support students

Department Overview

This is a critical position with management for undergraduate student support in the Departments of, Food Science & Technology and Viticulture & Enology, which are in the College of Agricultural & Environmental Sciences and in the Agricultural Experiment Station, and the Department of Biological and Agricultural Engineering, which is in the College of Agricultural & Environmental Sciences and College of Engineering. Combined, these departments have ~60 faculty members and administer three undergraduate programs: Food Science (B.S. degree with two emphasis areas); Agricultural and Environmental Technology (B.S. degree with three tracks and three emphasis areas) and Viticulture & Enology (B.S. degree).

Position Information

• Salary or Pay Range: $56,000/annually - $99,400/annually
• Salary Frequency: Monthly
• Salary Grade: 19
• UC Job Title: STDT ACAD ADVISOR 3
• Number of Positions: 1
• Appointment Type: Career
• Percentage of Time: Full-Time, 100%
• Shift Hours: Manager will advise
• Location: Davis, CA.
• Union Representation: No
• Benefits Eligible: Yes
• Hybrid/Remote/On-Site: On-Site

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits and eligibility rules by visiting Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

• High quality and low-cost medical plans to choose from to fit your family's needs
• For eligible roles, UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
• UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Lift/move boxes of educational materials weighing up to 25lbs.
• Occasionally travel to annual industry meetings. Work standard work week of Monday through Friday 8 am to 5 pm.
• Work flexible schedule and occasional overtime including evenings and weekends to attend/participate in events and to meet operational needs.
• Work at computer for extended periods of time.

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

https://ucdavispolicy.ellucid.com/documents/view/271

• Work flexible schedule; work occasional varied lunch hours.
• Limited or restricted vacation during peak advising and admission periods and other programmatic deadlines.
• Work in a demanding environment with multiple deadlines, frequent interruptions, and noise from competing activities.

Special Requirements

Background Check

This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds, and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere


To apply, visit https://careerspub.universityofcalifornia.edu/psc/ucdavis/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&JobOpeningId=72760&PostingSeq=1&SiteId=7〈uageCd=ENG&FOCUS=Applicant

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.





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