Administrative Associate


Job Identification: 17547
Posting Date:
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Job Description:
What We Are Looking For

Baylor University is seeking an Administrative Associate to support the mission of the university. This position will support the Department of Communication.

A High School Diploma and one year of relevant work experience is required. An Associate's Degree and three years of relevant work experience is preferred.

Applicants must be currently authorized to work in the United States on a full-time basis.

What You Will Do

• Provides administrative support to the Department Chair, Faculty, and Office Manager
• Manage day-to-day operations of the Department of Communication
• Perform range of administrative functions and other duties as assigned
• Keep all policies, procedures, websites, social media sites up-to-date
• Maintain departmental office and faculty supply needs
• Promote professional environment with excellent customer service
• Proficiency with standard desktop office applications, including word processing, spreadsheet, and database software, preferably Microsoft Office
• Be willing to be self-taught (with support) on a variety of campus-specific computer applications, including Box, Chair SIS, Ignite, Navigate/Student Success Collaborative, Unified Advising System and more
• Identify opportunities to improve the execution of daily tasks and recommend changes
• Possess excellent organizational skills
• Demonstrate punctuality regarding assigned duties
• Serve as 'Face of Department' Greet visitors, students, prospective students, alumni
• Provide administrative support to all department programs, such as Debate, Debate Workshop, Debate UIL, Baylor in London, Lambda Pi Eta on an as needed basis
• Assist in scheduling rooms in Astra and in scheduling departmental spaces
• Proctor make-up exams and semester exams when professor is not available
• Schedule and coordinate events (receptions, luncheons, UIL, alumni events)
• Order food for various functions, coordinate delivery, payment of invoices
• Provide assistance to faculty including but not limited to course scheduling, textbooks, classroom needs, permits/waivers, maintain prospective student materials and arrange prospective student meetings with faculty, and tours
• Maintain faculty research/publication materials
• Conduct weekly inventory of supplies for department
• Facility and equipment maintenance request
• Preserve a follow-up system for faculty book orders and projects
• Department liaison with BU physical plant, housekeeping; Prepare work orders, key request, etc., and follow up
• Manage and reconcile purchasing card
• Provide general assistance to faculty on travel authorization and expense reports
• Submit Marketplace orders for department
• Perform all other duties as assigned to support Baylor's mission
• Ability to comply with University policies
• Maintain regular and punctual attendance

What You Can Expect

As part of the Baylor family, eligible employees receive a comprehensive benefits package that includes medical, dental, and vision insurance, generous time off, tuition remission, and outstanding automatic retirement contributions. Baylor has a comprehensive benefits plan that supports you and your family's wellbeing and allows you to be a part of the life of a vibrant and active college campus. To learn more, go to Baylor Benefits & Advantages.

Explore & Engage

Learn more about Baylor and our strategic vision, Illuminate. Also, explore our great hometown of Waco and the many opportunities to engage locally. If you are new to Central Texas, This is Waco!


About Us:
Baylor University is a private not-for-profit university affiliated with the Baptist General Convention of Texas. As an Affirmative Action/Equal Opportunity employer, Baylor is committed to compliance with all applicable anti-discrimination laws, including those regarding age, race, color, sex, national origin, military service, genetic information, and disability. Baylor's commitment to equal opportunity and respect of others does not undermine the validity and effect of the constitutional and statutory protections for its religious liberty, including, without limitation, the religious organization exemption under Title VII of the Civil Rights Act of 1964, the religious exemption to Title IX of the Education Amendments of 1972, and the Free Exercise Clause of the First Amendment to the United States Constitution, among others. Baylor encourages women, minorities, veterans, and individuals with disabilities to apply. EEO/M/F/Vets/Disabled

To apply, visit https://ejof.fa.us2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/BaylorCareers/job/17547







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