Administrative Clinic Manager - Spine Center - Full Time 8 Hour Days (Exempt) (Non-Union)
University of Southern California (USC)
Location: Los Angeles, California
Internal Number: REQ20134272
Manages all clinical operations under the direction of the Director. Manages clinical and administrative responsibilities of the office, including directing the work of clinical supervisors, administrative and medical staff of the department/clinic. Oversees operations of patient care programs. Directs nursing practice, education, and services. Supervises the utilization of resources and the application of new technological developments in patient care. Performs complex and varied administrative and clinical assignments. Serves as a personal contact for physicians, staff, and outside departments in order to address problems, issues or concerns that require attention.
Manages all clinical operations under the direction of the Regional Operations Director; ensuring the clinic runs smoothly and efficiently. Manages administrative and clinical responsibilities of the office, including directing the work of administrative and medical staff, assigning specific tasks and responsibilities as needed. Implements new programs and procedures to improve services, operations, and efficiency in response to changes within the institution or external environment. Oversees the financial and clerical functions of the Spine Clinic in conjunction with hospital policy. Responsibility also includes enforcing hospital policy and procedures, recruiting qualified personnel and working with hospital administrators, to assure overall effective operation of the practice. Serves as a personal contact for physicians, staff, and outside departments in order to address problems, issues or concerns that require attention. Other duties as assigned.
Directly or indirectly supervises all subordinate staff. Recruits, screens, hires, orients, and trains staff. Evaluates employee performance and provides guidance and feedback to assigned staff. Counsels, disciplines, and/or terminates employees as required. Trains all administrative and clinical staff to ensure compliance with hospital policies. Maintains staff records. Makes recommendations for promotions, terminations, and salary decisions. Recommends and monitors the professional development of staff. Evaluates employee performance.
Serves as a personal contact for physicians, staff, and outside departments in order to address problems, issues or concerns that require attention.
Directs and coordinates patient care programs. Reviews patient care programs to determine effectiveness in meeting established goals for care, treatment, and/or procedures, adherence to departmental and hospital policies, and conformance with established patient care standards. Initiates appropriate action to correct or enhance patient care programs. Directs compliance with regulatory and accreditation agency standards and federal and state regulations regarding patient care. Prepares for inspections by agencies.
Investigates and resolves incidents and complaints or suggestions from physicians, patients, visitors, and staff. Corrects deficiencies, if any, and prepares documentation or explanation as needed. Records and investigates all incidents/accidents that occur.
Oversees department charge bundling and billing submission. Implements and enforces billing protocols to ensure compliance. Educates clinical staff and administrative staff on billing procedures to ensure compliance.
Oversees activities of quality assurance programs for patient care provided by unit.
Participates in policy formation, long-range planning, and policy making for the hospital and the department. Develops and implements administrative policies and procedures. Ensures adherence to policies and procedures, provides interpretation as needed.
Develops and implements security related procedures such as office opening and closing routines, recognition of duress signals and key controls. Coordinates security activities with University Public Safety Department. Promotes and maintains standards for security conscious awareness and behavior. Maintains knowledge of Universityâs crime prevention and suppression programs and services. Ensures dissemination of security related information to staff.
Participates in monitoring and evaluating the quality and appropriateness of patient care. Contributes objective data regarding performance of other clinical staff members, as requested.
Assesses staff education needs and oversees development of education programs. Promotes staff participation in educational opportunities and activities.
Administers the department budget. Provides financial overall budget development and planning. Authorizes expenditures, monitors account reconciliation and status to ensure compliance with fiscal guidelines and regulations. Prepares financial reports as required. Analyzes data for trends and/or conclusions and presents results and recommendations to department chair/director.
Works in conjunction with the IT department regarding information systems, including system design, implementation, maintenance, and updates. Reports and assists in the resolution of system issues.
Administers use of facilities, equipment, and space, as well as maintenance and repair of existing facilities and equipment.
Acts as a liaison between the hospital and the department to facilitate administrative activities and communication.
Communicates information, assignments, priorities, and special requests to staff. Manages workload of staff. Monitors status of pending items and follow-ups, as needed.
Advise department and hospital committees with implementation of new programs and ongoing initiatives. Coordinates paperwork to University for approval and implementation.
Performs other duties as assigned.
High school or equivalent
Bachelor's degree Degree in a Related field
Combined experience/education as substitute for minimum education.
5 years Administrative operations experience (preferably 2 years in an acute or ambulatory care setting with at least 3 yearsâ experience in a lead or supervisory)
Ability to communicate effectively in English both verbally and in writing.
Knowledgeable of medical terminology.
Familiarity with word processing, GE scheduling software is preferred
Master's degree In a Health Care related field completed or in progress.
Fire Life Safety Training (LA City) If no card upon hire, one must be obtained within 30 days of hire and maintained by renewal before expiration date. (Required within LA City only)
The annual base salary range for this position is $81,120.00 - $133,010.00. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidateâs work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.
USC is the leading private research university in Los Angeles—a global center for arts, technology and international business. With more than 47,500 students, we are located primarily in Los Angeles but also in various US and global satellite locations.
As the largest private employer in Los Angeles, responsible for $8 billion annually in economic activity in the region, we offer the opportunity to work in a dynamic and diverse environment, in careers that span a broad spectrum of talents and skills across a variety of academic and professional schools and administrative units. As a USC employee and member of the Trojan Family—the faculty, staff, students, and alumni who make USC a great place to work—you will enjoy excellent benefits, including a variety of well-being programs designed to help individuals achieve work-life balance.