University of California Irvine

Executive Assistant to the CFO and Vice Chancellor


Updated: May 12, 2022
Location: Irvine-Campus
Job Type:
Department: DFA Vice Chancellors Office

• Background Check and Live Scan
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Job Opening ID: 35803Reports To: CFO and Vice ChancellorWorking Title: Executive Assistant to the CFO and Vice ChancellorDepartment: Office of the CFO and Vice ChancellorBargaining Unit: 99FLSA: ExemptPayroll Job Code: 007385Job Location: UCI Campus- IrvinePercent of Time: 100%Work Schedule: 8-5, M-FEmployee Class: Career Position Summary: The Division of Finance and Administration (DFA) provides services and support to over 50,000 students, faculty, and staff with the mission of advancing UCI's brilliant future and the vision of becoming world-class campus partners. DFA serves the university as planning partners, problem solvers, and solution providers-striving to make it as easy as possible for people to get the services they need, when they need them. The Office of the CFO and Vice Chancellor is proud to support the campus community and the University of California as a whole. DFA is focused on continuous improvement in delivering excellent and ever more efficient service to our clients. Our goal is to make a significant increase in quality and productivity across campus. Through campus wide collaboration, we continuously focus on maintaining a safe and attractive environment for students, faculty, staff, and visitors; ensuring buildings and other infrastructure perform efficiently and are well maintained; and providing professional services in the areas of accounting, purchasing, risk management, safety and transportation. The Executive Assistant provides high level analytical and administrative support to the CFO and Vice Chancellor of the Division of Finance and Administration (DFA) in coordination with office staff on a variety of assignments to support and ensure efficient operations of the Office of the CFO and Vice Chancellor. This requires demonstrated knowledge, experience, and flexibility in providing superior support to executive management in a challenging executive office with constantly changing priorities and assignments; ability to act with professional demeanor, poise and diplomacy with all levels of university administration, faculty, students and staff, community leaders, donors, public officials, distinguished guests, and others; and ability to use discretion to maintain strict confidentiality. Compensation Range: Commensurate with experience Department Website: https://dfa.uci.edu/ Required: Bachelor's degree or equivalent training and/or experience in high-profile office environment.5 or more years providing executive level administrative support.Advanced service orientation.Ability to multi-task with demanding timeframes and frequent adjustments in priorities.Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the organization as well as the Office of the Chancellor, Provost, UC President and external constituencies.Ability to use a high level of discretion and maintain all confidentiality.Strong skills to communicate and influence effectively with all levels of staff, faculty, alumni / donors, students and external constituents, both verbally and in writing.Intermediate to advanced knowledge of common organization-specific computer applications, including Microsoft suite (word, excel, PowerPoint) and general office equipment.Strong analytical / problem-solving skills.Small to mid-level project management skills.Advanced organizational skills and use of tools (Outlook DocuSign, tracking systems) to ensure executive receives consistent and timely updates to schedule, priorities, approvals and initiatives. Preferred: Experience utilizing UCI administrative systems (e.g. KFS for travel) and knowledge of both UC and UCI units, hierarchy, policies, and systems. Advanced knowledge of the DFA's processes, protocols and procedures. Special Conditions Required: Ability to remain flexible within variable work hours and ability to work outside regular work hours. Must have valid CA Driver's License and participate in the DMV Pull-Notice program. Must be compliant with UC Vaccination policy Mon-Fri 8-5 with a minimum of three days physically in the office. Conditions of Employment:
The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:Background Check and Live ScanLegal Right to work in the United StatesVaccination PoliciesSmoking and Tobacco PolicyDrug Free EnvironmentThe following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.California Child Abuse and Neglect Reporting ActE-VerifyPre-Placement Health EvaluationDetails of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php.

Closing Statement:
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.

To apply, visit https://careersucirvine.ttcportals.com/jobs/9556956-executive-assistant-to-the-cfo-and-vice-chancellor





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