The University of Washington (UW) is proud to be one of the nation’s premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.
At the University of Washington, diversity is integral to excellence. We value and honor diverse experiences and perspectives, strive to create welcoming and respectful learning environments, and promote access, opportunity and justice for all.
The School of Medicine's Department of Laboratory Medicine & Pathology has an outstanding opportunity open for a Temporary Program Coordinator.
· Collate budget expenses and supporting documentation in line with program activities, plans, or priorities; maintain program budgets and initiate corrective action; assist in the preparation of fiscal reimbursement documentation and reports; · Coordinate and provide supply ordering for remote testing sites, including working with the purchasing, client support services, and courier and supply transportation teams; · Coordinate staff onboarding and completion of required training; · Assist in the administrative set-up of new remote testing sites; · Provide information and advice to students, staff, program participants and/or the public regarding program content, policies, and activities, recommend alternative courses of action; promote the program on campus with outside organizations; · Attend meetings as program representative; · Confer regularly with representatives of off-campus organizations and agencies regarding the interpretation and implementation of the program and institutional policies; · Monitor program activities concerning established program goals; within established program parameters, determine variance from program standards; · Use word processing, graphics, statistical, spreadsheet and/or database software; · Perform complex scheduling, including independently prioritizing needs of program clients; · Direct the work of others; · Perform the duties of Program Assistant; · May make public presentations related to program specialty; · Drives a University vehicle as needed to transport between UWMC facilities, laboratories, warehouses, and COVID-19 testing locations within Washington State. · Knows UW Fleet Services rules and regulations and adheres to them at all times. · Maintains a customer service focus and service attitude in all situations encountered. Communicates cooperatively and professionally with team members and client contacts in the medical facilities for which courier service is provided. · Perform related duties as required.
· High school graduation or equivalent AND two years of experience in the program specialty
· Equivalent education/experience.
•Safe driving record as evidenced by the provision of a minimum 3-year driving abstract •Possession of a valid Washington State vehicle operator's license.
Conditions of Employment:
· It will be necessary to work in other departmental locations to meet patient service requirements, especially at Harborview Medical Center.
In addition, less frequent work effort will be required at other UW School of Medicine locations (e.g., South Lake Union) and Seattle-area healthcare institutions.
· Will be considered essential staff and will be required to report to work when scheduled despite inclement weather. · Must be able to meet with all shifts regularly.
Employees working in Laboratory Medicine:
· Must communicate clinical information in English to clinicians, nursing, support staff, and patients both verbally and in writing. · Visual verification of small print (as small as font size 9) between two to three references (labels, list, and requisitions) is required continually. · Sit at a desk or bench 30" to 37" high. · Use a computer keyboard and mouse. · Communicate by telephone and email. · Reach objects in shelves, drawers, and equipment at a height range of 4" to 72" above the floor. · work with bio-hazardous specimens, including tissues and fluids, which may be infected with infectious particles, viruses, and microorganisms. May work near infectious patients. May be exposed to bloodborne pathogens through a needle stick or biohazard spill. · work with hazardous transport materials, such as solvents, acids, and bases. · Lift containers (weighing 40 pounds or less) of supplies, reports, and specimens. · Tolerate and communicate despite the noise of centrifuges, telephones, intercoms, blenders, biosafety cabinets, instrument alarms, and instrument vibration. · Wear protective equipment, such as gloves, gowns, masks, and goggles, when appropriate. · Operate a centrifuge, computer keyboard & printer, fume hood, biosafety cabinet, pipetting device, and syringe with needle. · This position may be stressful at times because there is a constant need for timely patient results. · Tolerate the lack of outdoor light in the immediate vicinity.
· Maintain knowledge of age and gender-specific developmental stage differences and requirements to meet the needs of patients and their families as appropriate for the position. · Maintain knowledge of age and gender-specific differences related to minimum specimen volumes and test result reference ranges.
Safety/Response to Emergencies:
· Maintain awareness of safety procedures; implement safety rules and regulations in compliance with institution standards. · Train staff in safety and maintain safety as a priority within the department. · Have and exercise knowledge of laboratory safety and proper precautions when dealing with bio-hazardous, radioactive, corrosive, explosive and/or flammable materials. · Recognize potential safety hazards and take corrective action to resolve hazards or notify appropriate personnel. · Participate in interdepartmental efforts to facilitate a safe environment for all staff and patients. · Ensure staff knows the location of safety information and supplies and are able to access information in response to queries or emergencies. · Ensure staff keeps abreast of safety procedures, including fire plans, disaster drills, evacuation routes, etc. · Participate in laboratory disaster preparedness drills.
Policies and Procedures:
· Follows established policies, procedures, and techniques at all times. · Integrates new or revised procedures into the workplace. · Perform other duties as required.
· HIPAA Compliance – Demonstrates knowledge and understanding of patient privacy rights. Maintains complete confidentiality of all medical, financial, or other sensitive materials and information in printed, electronic, or verbal form, which may jeopardize patients' privacy. Accesses and uses the minimum necessary patient-identifiable information only when necessary to perform job responsibilities and duties.
· Compliance Program - Demonstrates knowledge and understanding of, and adherence to, the medical center's Compliance Program policies, procedures, and standards of conduct. Demonstrates conduct that reflects a commitment to these standards. Participates in training activities as required by the compliance program by the stated deadlines.
· Cultural - Demonstrates an awareness of the patients' and coworkers' views, traditions, and actions in light of individual cultures. Ask patients and families about specific beliefs, practices, and customs relevant and essential during medical treatment and hospitalization. Understands and can incorporate how those preferences affect how care should be delivered to patients. Respectfulness is shown to coworkers.
Communication - Ability to proficiently read, write, understand, and communicate in English commensurate with the duties and responsibilities of the position to understand and respond to policies, procedures, overhead pages, and alarms, in a manner that will ensure personal health and safety, and the safety of other staff, patients, and visitors, during an emergency or an unusual incident, should one occur while present at the worksite or in the facility.
· Service Orientation – Supports the administrative and service area's mission and vision. Demonstrates knowledge of and applies the UWMC Standards for Service Excellence: Introduces themselves; Escorts as needed; Response and follows through with complaints; Asks what name the person wishes to be called; Refers people to those who can assist; Apologizes and provides additional services for patients who have been inconvenienced or who need special assistance; Assists if someone looks lost; Privacy is maintained and care-related discussions are conducted in private settings; Anything else is always the manner in which conversations are ended.
· Relationships and Teamwork – Communicates effectively and respectfully with individuals and groups. Contributes to positive working relationships and collaborative teamwork with all disciplines and departments. Recognizes own stress and the impact on others. Identifies and manages stressors utilizing the guidance of others. Remains flexible with changes occurring in the department and/or medical center. Concerns/issues regarding departmental/organizational operations are communicated to the employee's supervisor/manager.
· Economics of Care - Demonstrates knowledge of cost efficiencies in delivering care, such as identifying and pursuing quality improvement opportunities and utilizing appropriate supplies and resources.
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter, and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.