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The Department of Dance has an outstanding opportunity for a Part Time Student Services Manager
This 50% Professional Staff position is responsible for overseeing and implementing undergraduate and graduate student services in the Department of Dance with an emphasis on ensuring a high quality student experience in a supportive, inclusive, and professional environment. The position is supervised by the Department Administrator with substantial input and guidance from the Department Chair, Graduate Program Coordinator, and department faculty. This position will require occasional evening and weekend effort. Duties will include:
Admissions, Recruitment, & Outreach
•Receive and respond to inquiries regarding formal educational programing (i.e., degrees and credentials) as well as requests for general public education and outreach. •Represent the Department of Dance to on-campus and off-campus communities to disseminate information regarding educational opportunities within the department. Promote the value of and opportunities created by declaring an undergraduate major or minor and/or pursuing a graduate degree in dance at the University of Washington. •Create and deliver informational resources -- including online materials, presentations, and workshops -- for prospective students. Audiences will include pre-college students (and their families), current UW undergraduates, non-traditional students, prospective transfer students, and prospective graduate students. •Promote available course offerings to non-DANCE audiences to promote interdisciplinary student experiences, increase diverse participation in the DANCE curriculum, and elevate the profile of the Department of Dance to the broader university community. •Represent the Department of Dance at First Year Programs registration labs. Represent the Department of Dance during Transfer Student orientations and programming. •Serve as the Department of Dance’s designated staff point of contact for graduate student services as the Graduate Program Advisor (GPA). •Support the faculty Graduate Program Coordinator (GPC) and graduate faculty in organizing and implementing the annual admission review process for Master of Fine Arts (MFA). Support faculty in developing and executing programs, events, and other efforts to recruit top MFA students. Work with the GPC and Administrator to develop and deliver offers of funding for incoming and continuing graduate students. •Collect, maintain, and analyze admission related data to support faculty in developing admission and recruitment strategies.
•Serve as the primary contact for all students and prospective students. Maintain highest standards of support, confidentiality, and professionalism. •Serve on the department Diversity Committee. •Organize and implement new undergraduate and graduate student orientations to support a successful transition for incoming students. Orient and advise students on departmental resources and procedures. Ensure students have appropriate access to departmental systems. •Advise departmental faculty and staff on issues, opportunities, and solutions related to building and maintaining an inclusive, respectful, and professional educational environment for all students. •Maintain and moderate student listservs. •Serve as a resource for registered student organizations associated with the Department of Dance. •Serve as the staff lead for planning and executing annual graduation celebrations.
Academic Advising (undergraduate and graduate)
•Participate in college- and university-wide communities of practice (including attending regular advisor meetings) to remain abreast of current trends, best practices, and institutional requirements that impact student academic advising. •Remain abreast of important policies and requirements established by university units such as the Office of the University Registrar and the Graduate School. •Support students in selecting courses that meet their interests and facilitate timely graduation. Will include advising double-majors and minors on effective course planning. •Advise students on graduation requirements and use of university tools such as MyPlan and the degree audit systems. Serve as a supportive, expert resource to students on the policies and procedures related to exceptions, petitions, and other special circumstances. •Serve as an informational resource for students providing referrals to appropriate units such as the counseling & health centers, academic support programs, disability resources for students, internationals student services, career and internship centers, Office of Student Financial Aid, Student Fiscal Services, etc. •Ensure timely and accurate processing of degree requests for undergraduate and graduate students. •Ensure timely dissemination of information to students regarding curricular, extra-curricular, and professional development opportunities. Includes publicizing opportunities for financial support such as scholarships, fellowships, internships, etc. •Create and maintain student records per university records retention guidelines. Curriculum Support •Support faculty leadership in developing and implementing an effective and efficient schedule of courses. May include responsibility for creating and updating the DANCE Time Schedule. •Monitor enrollment trends or concerns and advise leadership on how best to respond to enrollment issues. •Support faculty leadership in review, revision, and updates to department programming. May include some responsibilities for working in the UW Curriculum Management system. •Maintain departmental add codes. Support the development and implementation of registration priories and restrictions for DANCE courses. •Serve as a resource -- providing advice, information, or referrals -- to support faculty, TAs, and other instructors regarding university systems, policies, and procedures related to instruction.
Support Department Operations
•Greet visitors. Answer general questions about the Department of Dance and University of Washington. •Recruit and coordinate student volunteers for department activities such as receptions, outreach, and other strategic activities. •Support the planning and implementation of important department events and activities -- including attending events for logistical support. •Other duties and projects as assigned.
•Bachelor's Degree in Education, Arts, Humanities, Natural Sciences orSocial Sciences. •Minimum 2 years experience advising/counseling secondary orpost-secondary students in an educational setting. •Minimum 1-2 years experience using major business software (e.g. Microsoft, Google, etc.) to draft and deliver professional documents and correspondence.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
•Previous experience researching and interpreting policies, procedures, and curricula; •Previous experience supporting student success; •Previous experience working with a diverse population; •Previous experience with public speaking/presenting; •Previous experience with UW academic and student services systems (EARS, DARS, SDB, etc.)
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.