SCHOOL/UNIT DESCRIPTION: The Kavli Institute for Particle Astrophysics and Cosmology (KIPAC) is a joint institute of Stanford University and SLAC National Accelerator Laboratory, and the home for astrophysics and cosmology research at Stanford. We are a vibrant community of ~150 people, including faculty, staff, postdoctoral fellows, and students, who are engaged in answering the biggest questions about how the Universe works. We are committed to discovery based research, to educating and training a diverse group of scientists, and to sharing the wonder of the Universe with the public. In realizing our mission, our staff are critical to supporting our organization's goals and enabling Stanford faculty and students to accomplish their mission of conducting cutting-edge research and educating the next generation of scientists.
We create a hub of innovation through the power of diversity of disciplines and people.
We provide equitable access and opportunity to all members of the community in order to do their best work, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
We listen to and value all colleagues who bring diverse perspectives to the advancement and development of a respectful community.
We promote a culture of belonging, equity, and safety.
We embed these values in excellence of education, research, and operation.
POSITION SUMMARY: The Managing Director serves as the senior administrator for the Kavli Institute for Particle Astrophysics and Cosmology and a key participant in strategic planning and policy making, in partnership with the Director of the Institute and other faculty leadership. They will provide management and coordination of administrative and operations-related functions for the institute, with substantial impact within the organization. They manage administrative staff to achieve the research and teaching mission, goals, and objectives of the unit, and advise faculty leadership on institute affairs.
The research program at KIPAC spans Stanford and SLAC, and the Managing Director must develop methods of operation that will meet the diverse needs of the institute. They will have oversight and fiduciary responsibility for managing the operation of the institute. The Managing Director serves as the institute's principal administrative liaison and represents the institute's interests with other Stanford units (including the Office of the Dean of Research and SLAC National Accelerator Lab) and with external individuals and organizations, including NASA, NSF, the Department of Energy, and the Kavli Foundation.
As a member of the KIPAC management team, the Managing Director works collaboratively with the Director, Deputy Director, Associate Director of Science Programs and the other senior staff and faculty at the institute in developing and implementing strategic goals and objectives, including:
Helping to successfully develop and implement strategic plans.
Providing overall strategic leadership, direction, and implementation on all administrative functions.
Translating concepts into effective actions.
Continuing to build the institute services and staff to meet its organizational needs.
Direct staff and provide leadership to achieve goals and vision of the organization and the day-to-day operations. Responsible for hiring and retaining staff, career coaching, personal development for direct reports and accountable for the performance of employees.
May independently, or in collaboration with human resources managers, guide faculty supervisors in the interpretation and implementation of human resources policies, procedures and programs.
Develop business plans and infrastructure to support research and teaching. Provide analysis and review of multi-year plans, including providing alternative methods for achieving goals when necessary. Influence faculty leadership on specific recommendations for current operation and for future development of the organization and lead process improvement.
Interpret, implement and ensure compliance with university academic and administrative policies and procedures within the institute. Recommend new internal policies, guidelines and procedures.
Oversee and/or manage the finances across all sources for the annual budget cycle, including developing, monitoring, analyzing forecasting and reporting.
Manage and coordinate grants and contracts for the institute. Ensure compliance with institutional and external requirements.
Represent the unit's business and academic operations within the organization. May represent the organization to external constituencies.
MINIMUM REQUIREMENTS: Education & Experience: Bachelor's degree and five years of relevant experience in administrative and financial management, or combination of education and relevant experience.
Knowledge, Skills and Abilities:
Demonstrated leadership and supervisory skills including conflict resolution.
Excellent ability to act as part of a team and as a team leader.
Act as both a doer and a manager.
Excellent planning and organizational skills.
Excellent communication skills.
Strong financial expertise in accounting, budget planning and financial forecasting.
Strong expertise in grants and contract administration.
Strong negotiation and interpersonal skills.
Attention to detail and accuracy.
Strong analytical and problem solving skills.
Strong expertise in business and management computer applications and databases.
Strong knowledge of industry standards and/or regulatory requirements.
Subject matter expertise for area(s) of responsibility.
Ability to multitask and manage deadlines.
Constantly perform desk-based computer tasks.
Occasionally stand/walk, writing by hand, use a telephone, lift/carry/push/pull objects that weigh 11-20 pounds.
Rarely sort/file paperwork or parts, rarely twist/bend/stoop/squat.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
Ocasional evening and weekend hours.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
Why Stanford is for You Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
Discovery and fun. Stroll through historic sculptures, trails, and museums.
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
Location: Dean of Research, Stanford, California, United States Schedule: Classification Level:
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
Copyright 2017 Jobelephant.com Inc. All rights reserved.
Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 12000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu. Stanford is an equal empl...oyment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford also welcomes applications from others who would bring additional dimensions to the University’s research, teaching and clinical missions.