Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community.
Caltech's Investment Office is looking for an intuitive, self-motivated and decisive professional to join our team as Administrative Assistant. As the Administrative Assistant, you will support the Chief Investment Officer, senior management and staff of the Investment Office through a variety of tasks related to organization, communication, research and analysis.
Screen and direct phone calls.
Manage calendars for the Chief Investment Officer and senior managers.
Support meeting and travel needs of the Chief Investment Officer and senior managers.
Organize and maintain confidential records, reference materials and files.
Ensure office technology remains current, effective and reliable.
Manage office maintenance, repairs and supplies.
Process vendor payments and traveler expense reports.
Coordinate office meetings and events.
Prepare correspondence and presentations.
Provide general administrative support.
Provide backup duties and other support fo operations staff.
Identify opportunities for cost savings and process efficiencies.
Proven experience in an administrative or support role that includes adoption of modern technology.
Strong organizational, planning and prioritization skills.
Ability to work independently as well as a part of a small office team.
Excellent written and verbal communication skills.
Ability to anticipate needs or potential issues and independently engage in problem-solving.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
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The California Institute of Technology (Caltech) is a world-renowned science and engineering research and education institution, where extraordinary faculty and students seek answers to complex questions, discover new knowledge, lead innovation, and transform our future.