Stanford University is seeking a Faculty Affairs Administrator to manage the faculty affairs function for the Department of Radiation Oncology. The successful candidate will provide expert guidance on all aspects of faculty affairs activities including onboarding, recruitment, faculty and academic staff appointments, reappointments, promotions and the search process. The successful candidate will be highly organized, resourceful, extremely detailed oriented, able to multi-task and meet deadlines. S/he will be expected to demonstrate strong business judgement, professional etiquette and strong written communication skills. In addition to having a positive attitude and professional demeanor s/he must have extraordinary communication skills that allow her / him to interact with a diverse group of people.
Provide necessary operational support to search/review committees and to mentoring and/or annual counseling of faculty, and make recommendations for process improvement.
Manage review, promotion, and search processes, including marketing, recruiting, preparing committee reports. Create agenda, prepare and edit documents and forms for faculty review including recommendations.
Review submitted appointment and promotion (A&P) materials from a critical perspective, and advise dean, department chair, or faculty lead as appropriate. Identify problematic information in letters and advise on how to resolve the problem. May provide first level approval for appointments and reappointments.
Prepare offer letters, as needed, for the chair or dean, which may include gathering and synthesizing information from other offices.
Serve as primary point of contact, as needed, in orienting new faculty to the department, school, and university. Troubleshoot issues as they arise.
Ensure quality of faculty employment activities. Interpret university and school policy, and guide process for all faculty affairs situations and lines; develop and implement best practices for all faculty affairs activities.
Establish and manage processes and relevant communications for completion of faculty actions. Document and interpret policies and processes for contributors to the appointment/promotion form (chair, faculty lead, and candidate).
Ensure compliance with school and university policies. Manage university faculty conflict of interest requirements for the department or school, as needed.
Manage the administration of joint appointments.
Provide reporting and analysis for various faculty activities and programs to support strategic planning.
*- Other duties may also be assigned
Prior academic affairs or similar translatable experience at Stanford or another institution.
Excellent project management skills.
Ability to interpret and follow through on University policies related to Academic Affairs.
Expert writing and editing skills.
Must be extremely organized and self-motivated.
Adaptable to last minute and frequent changes.
EDUCATION & EXPERIENCE (REQUIRED):
Bachelor's degree and three years of experience working with administrative processes, or combination of education and relevant experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
High level of attention to detail and accuracy.
Ability to track, monitor and adhere to deadlines.
Ability to learn university systems.
Experience working with databases and Microsoft Office suite.
Excellent communication skills.
Demonstrated ability to act with tact and maintain confidentiality.
Demonstrated problem solving and analytical skills.
Demonstrated ability to work well with Stanford colleagues and clients and with external organizations.
Demonstrated commitment to personal responsibility and value for safety, shown through communication of safety concerns and use and promotion of safe behaviors based on training and lessons learned.
Occasionally twist/bend/stoop/squat; reach/work above shoulders; grasp forcefully; use a telephone.
Rarely sort/file paperwork or parts, kneel/crawl, twist/bend/stoop/squat, lift/carry/push/pull objects that weigh up to 10 pounds.
*- Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Occasional extended hours.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors bases on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
Location: School of Medicine, Stanford, California, United States Schedule: Classification Level:
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 12000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu. Stanford is an equal empl...oyment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford also welcomes applications from others who would bring additional dimensions to the University’s research, teaching and clinical missions.