UCSD Layoff from Career Appointment: Apply by 04/09/2021 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 04/21/2021. Eligible Special Selection clients should contact their Disability Counselor for assistance.
The Department of Medicine is responsible for fulfilling the teaching, research, and clinical missions of the University of California, San Diego and employs 500+ full-time salaried faculty members and 150+ academic appointees. Staff personnel include 800+ staff in 9 bargaining units, students, and volunteers. There are over 250 clinical faculties practicing at multiple sites and hospitals. Professional fee billings for the department exceed $50 million with collections of over $19 million per year. The total annual budget is approximately $170 million, which includes contract and grant revenues, clinical practice and medical center funds, and other state and private endowment funds.
Under general supervision of the Administrative Vice Chair (Department Business Officer) of the Department of Medicine, with work direction from the Division Chief, the Division Administrator is responsible for overseeing and managing all clinical, administrative, academic, research, training, marketing and financial activities for the Division of Gastroenterology that consists of approximately: faculty (19 professors, 15 assoc. prof, 12 asst prof, 5 instructors, 22 voluntary), researchers (7 project scientists), fellows (12), post docs (13), staff (42). Sq ft of space in lab (11,072 sq ft), clinic (7,496 sq ft), division offices (4,170 sq ft), etc. ($2.3 million in clinical collections, $9 million in total charges), research, clinical trials (20), CSA (1) etc. Number of grants (30 awards in '07, for approx. $5million) (Currently have one NIH PO1 award, one T32 Training grant, 15 NIH R awards, 4 K awards—just awarded 5-year R-24 award: NIH Digestive Diseases mini-Center Grant). Complexity of clinical services- (several clinical sites: Perlman, Thornton, Hillcrest and UASC) (Multiple sub-specialty programs: Liver transplant, Hepatology, Advanced & capsule endoscopy, Motility, IBD, Celiac disease, Familial colon cancer screening).
The Division Administrator is responsible for short and long-term development and implementation of policies and procedures for fiscal, administrative and operational management. Must successfully collaborate with division chief, clinical service chiefs, faculty, medical center, medical group, department leadership, and campus leaders to ensure divisional and departmental goals and objectives are achieved through initiative and management leadership. Will develop the operational reporting structure, providing growth and development opportunities to staff regardless of reporting relationship. Will provide sound management of resources. Responsible for all aspects of clinical trial contracting, pre and post-award, all aspects of Clinical Service program development, contract negotiation, implementation and administration. Will negotiate resources for program development (Including referral development), special contracting and outreach activities.
Will anticipate academic needs, assist with recruitment of new faculty, direct merit and promotional process, prepare matrices for faculty indicating income, research, clinical and teaching activity. Supervise, hire, train administrative and support staff. Complex analysis of all revenue/expense reports. Prepare annual budgets, forecasting revenue, anticipating growth trends and maximizing clinic sessions. Responsible for approving all expenses for various cost centers and division accounts. Assist faculty in procuring grants, clinical trials and other research contracts, and developing appropriate cost accounting tools. Responsible for IT needs of division. Participate on committees that benefit the division and the department. Adhere to UC policy and procedure in performing all duties of the position.
Responsible for supervising the administrative services of a large academic department within a school OR college OR non-academic department (program). Typically reports to a manager. Administrative services include all or some of the following functions: IT, facilities, student services, contracts and grants, budgetary financial management and/or human resources. Supervises support and/or professional staff.
Nine (9) years of relevant experience OR a Bachelor's degree in related area plus five (5) or more years experience/training preferably in an academic, clinical, or healthcare environment.
Advanced skill and knowledge in management principles, practices and techniques.
UC San Diego is an academic powerhouse and economic engine, recognized as one of the top 8 public universities by U.S. News and World Report. Innovation is central to who we are and what we do. Here, students learn that knowledge isn't just acquired in the classroom - life is their laboratory. UC San Diego's rich academic portfolio includes six undergraduate colleges, five academic divisions and five graduate and professional schools. The university's award-winning scholars are experts at the forefront of their fields with an impressive track record for achieving scientific, medical and technological breakthroughs.