UCSD Layoff from Career Appointment: Apply by 04/08/21 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 04/20/21. Eligible Special Selection clients should contact their Disability Counselor for assistance.
Reporting to the Administrative Center Director, incumbent is responsible for high-level administrative support to department leadership including coordination of communication. Responsible for coordinating and executing projects, independently composing correspondence, managing and maintaining complex appointment calendars and travel schedules for meetings and appointments. Coordinates travel arrangements and process reimbursements. Attend and takeminutes at meetings and prepare and distribute minutes. Communicate with faculty, clinic staff, administrators, professional organizations, outside agencies. Perform a variety of other administrative duties as assigned. Prepare and oversee payment authorizations, purchase orders, and travel for leadership. Assist in developing and maintaining databases, and assist with developing graphs, tables and other scientific data for presentation.
Three (3) years recent administrative experience in a healthcare environment or similar setting.
Experience coordinating, maintaining and arranging complex calendars for meetings, events, programs and appointments.
Demonstrated experience in planning and organizing functions, meetings andspecial events.
UC San Diego is an academic powerhouse and economic engine, recognized as one of the top 8 public universities by U.S. News and World Report. Innovation is central to who we are and what we do. Here, students learn that knowledge isn't just acquired in the classroom - life is their laboratory. UC San Diego's rich academic portfolio includes six undergraduate colleges, five academic divisions and five graduate and professional schools. The university's award-winning scholars are experts at the forefront of their fields with an impressive track record for achieving scientific, medical and technological breakthroughs.