Serves as the central primary point of contact to provide highly skilled administrative support services and to coordinate the activities of the Center for Research and Scholarship (CRS). Responsible for daily office management, fiscal management, budget preparations, correspondence, personnel matters, exercising initiative and independent judgement and supervision of departmental graduate research assistants.
Provides assistance coordinating new or existing departmental projects or programs under the direction of the Associate Dean for Research (ADR) and Director of Sponsored Programs (DSP). Prepares reports as required for sponsored research projects and scholarly activities, which includes proposal submissions and active awards, research publications and presentations. Provides assistance with collecting Just-In-Time documents from research faculty for potential new awards. Assists in preparing CRS budget under the guidance of the ADR and DSP. Conducts cost studies and oversees preparation of various administrative issues. Processes purchases (via Pcard), paying subcontractor invoices, APS forms, reimbursements, reconciliations, vendor setup, payment vouchers, requisitions, purchase orders, and making travel arrangements related to the CRS and sponsored projects. Provides administrative assistance related to research, special events and meeting arrangements. Provides supervision oversight to graduate research assistants, including assigning research requests received from faculty and poster printing/design. Composes complex correspondence, memorandums, fliers and presentations. Processes documentation and paperwork for classified employee positions by posting, screening applications and providing assistance in hiring candidates. Process criminal background checks and assist with new employee orientation/on-boarding procedures. Maintains personnel records including staff recruitment forms, appointments, change of status, special leave requests, terminations, attendance records and performance evaluations. Supports CRS leadership staff of a wide variety of internal administrative duties and a large volume of decision, which require a thorough understanding of the functions, programs and policies of the University. Interprets administrative decisions and policies. Primary administrative support for assisting CRS staff and graduate research assistants. Assists with recruitment initiatives to obtain new research faculty for the CONHI. Serves as administrative liaison with other UT Arlington departments and outside organizations and agencies concerning administrative policies, sponsored projects, policies and procedures. Serves as central administrative point of contact for CRS. Serves as a resource to faculty/staff regarding research services provided by the CRS, coordinating all meetings/seminars, and travel. Performs other duties assigned by the CRS leadership staff.
High School diploma. Three (3) years of secretarial experience or the equivalent experience.
Associate's degree. One (1) year of experience in administration or business management. Two (2) years of experience at an administrative assistant level or the equivalent experience.
Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.
UTA is an Equal Opportunity/Affirmative Action institution. Minorities, women, veterans and persons with disabilities are encouraged to apply. Additionally, the University prohibits discrimination in employment on the basis of sexual orientation. A criminal background check will be conducted on finalists. The UTA is a tobacco free campus.
Open Until Filled: No
Internal Number: 13377
About University of Texas at Arlington
With annual research expenditures in excess of $100M, the University of Texas at Arlington is a Carnegie Research-1 “highest research activity” institution committed to life-enhancing discovery, innovative instruction, and caring community engagement. A leading institution in the heart of the thriving North Texas region, UTA nurtures minds within an environment that values excellence, ingenuity, and diversity. With a total global enrollment of over 59,000 in AY 2018-19, UTA is one of the largest institutions in the University of Texas System. Guided by its Strategic Plan Bold Solutions | Global Impact, UTA fosters interdisciplinary research and teaching to enable the sustainable megacity of the future within four broad themes: health and the human condition, sustainable urban communities, global environmental impact, and data-driven discovery. UTA was cited by U.S. News & World Report as having the second lowest average student debt among U.S. universities in 2018. U.S. News & World Report also ranks UTA fourth in the nation for undergraduate diversity. The University is a Hispanic-Serving Institution and is ranked as the top four-year college in Texas for veterans on Military Times’ 2018 Best for Vets list.