The USC School of Pharmacy is seeking an experienced Research Project Manager to oversee the smooth operation and activities of the Clinical Affairs office under the direction of its Associate Dean.Â
The Research Project Manager will respond to all queries and initiatives for collaboration with the USC School of Pharmacy Associate Dean for Clinical Affairs on projects and research studies, e.g., implementation science, practice innovation, legislation / policy, outcomes evaluation, predictive analytics, continuing professional development, etc. The position will coordinate and facilitate activities with clinical affairs faculty and staff, senior leaders of collaborating organizations and/or Principal Investigators (PI: a university employee having the background and training in scientific and administrative oversight necessary to conduct and manage federally funded research studies) and Co-Investigators (Co-I) regarding collaborative opportunities including establishing major milestones and timelines, leading meetings and managing deliverables, applying project management / quality improvement tools and processes (e.g., Lean Six Sigma) in accordance with the clinical affairs faculty / staff / senior leaderâs / PIâs goals / study objectives, drafting potential/proposed budget and negotiating a partnership beneficial to the USC faculty and trainees involved as well as the School of Pharmacy and university as a whole. Additionally, this position will compile, prepare and maintain program data for documentation of impact (value metrics, research grant deliverables, critical impact measures, etc.) as well as manage program / research budgets, working closely with the office of the Chief Financial Officer. The manager/administrator will also oversee Clinical Affairs communications, activities, and timelines per the instructions of the Associate Dean for Clinical Affairs.
Essential Job Functions:
Review, analyze and recommend opportunities for USC to participate with a potential collaborator on projects and research activities which includes identifying project activities, expenses, potential revenue, and establishing and maintaining project timelines.
Schedule and participate in initial, follow-up, and routine meetings with potential collaborators on projects or research to help guide program development, implementation, and accountability for deliverables.
Routinely monitor project / grant deliverables, applying performance improvement processes / tools (e.g., Lean Six Sigma, A3, Rapid Improvement Event) to drive maximum performance, impact, and efficiency.Â Escalate lingering problems, issues, significant findings, etc. to the supervisor.
Routinely monitor and manage project and program budgets, in close communication with the office of the Chief Financial Officer
Coordinate and oversee procedures to collect data from patient medical records, interviews, questionnaires, diagnostic tests and other sources.
Oversee the coding, evaluation and interpretation of collected data and prepare appropriate documentation.
Ensure compliance with protocol guidelines and requirements of regulatory agencies.
Identify problems and/or inconsistencies, recommending corrective action as appropriate.
Prepare detail listing of all projects / research projects to include staffing, research compliance requirements, term of project / research, amount of project funding / research grant, contact people, re-application schedule, and the schedule of all required reports including budget amendments to adequately monitor reporting compliance.
Maintain up-to-date and accurate database of proposal and reporting due dates, keeping relevant staff informed of upcoming deadlines and ensuring on-time and complete follow through on all reports on awarded projects / research projects.
Coordinate the preparation of all necessary reports to various outside regulatory and supporting agencies.
Prepare and amend, as necessary, budgets for all projects / research projects.
Participate in program planning and evaluation to provide fiscal year operating budgets for projects / research projects.
Assist faculty and staff that report to the Associate Dean for Clinical Affairs on projects, research, and programs including the Virtual Care Pharmacist program and Continuing Professional Development. Assistance includes project management, scheduling, sending messages / emails, assisting with programs and events, etc.
Apprise external organization senior leaders and/or PI / Co-I (external) and USC program leads (internal) on the status of proposed and on-going projects / research programs.
Provide monthly reports regarding program and budget compliance status and follow-up on any issues through to resolution.
Review and analyze funded projects / research projects and resolve administrative and fiscal discrepancies.
Manage or co-manage student scholarly projects that fall under Clinical Affairs
Oversees the smooth operation of the Clinical Affairs office which includes the prompt response to messages, rational scheduling of meetings, Clinical Affairs communications, and other duties to support the mission of Clinical Affairs under the direction of its Associate Dean.
Performs all other related duties as assigned.
Preferred Skills and Experience:
Expertise in project management.
Excellence in quality improvement.
Knowledge of research design and experience with research projects.
Excellent computer literacy: Microsoft Word, Microsoft Excel, Microsoft PowerPoint.
Proficiency in using common video meeting platforms, e.g., Zoom, Microsoft Teams, Webex
Highly organized with a high degree of attention to detail.
Ability to follow and communicate complex instructions and directions.
Ability to plan, prioritize and schedule multiple work assignments.
Ability to follow-up and resolve problems arising from routine situations.Â
Ability to analyze and present data in graphs and spreadsheets
Good public relations -- good interpersonal skills with managers and administrative staff.
Highly professional demeanor, ability to provide good representation of USC to outside sources and maintain confidentiality of sensitive information.
Bachelorâs Degree coupled with a minimum of two years experience working in project management.
Formal project management training highly desired.
Training in quality improvement (e.g., Lean Six Sigma) highly desired.
Healthcare experience is strongly preferred.
Minimum Education: Bachelor's degreeMinimum Experience: 5 yearsMinimum Field of Expertise: Administrative or project administration experience.
Internal Number: REQ20094171
USC is the leading private research university in Los Angeles—a global center for arts, technology and international business. With more than 47,500 students, we are located primarily in Los Angeles but also in various US and global satellite locations. As the largest private employer in Los Angeles, responsible for $8 billion annually in economic activity in the region, we offer the opportunity to work in a dynamic and diverse environment, in careers that span a broad spectrum of talents and skills across a variety of academic and professional schools and administrative units. As a USC employee and member of the Trojan Family—the faculty, staff, students, and alumni who make USC a great place to work—you will enjoy excellent benefits, including a variety of well-being programs designed to help individuals achieve work-life balance.