This is a UC San Diego internal recruitment open to UCSD and UCSD Health System staff only.
UCSD Layoff from Career Appointment: Apply by 10/16/2020 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 10/21/2020. Eligible Special Selection clients should contact their Disability Counselor for assistance.
The Administrative Officer III uses skills as a seasoned and experienced administrative operations professional to manage, plan and administer the operations of a small to mid-sized academic or non-academic department or organizational unit with limited scope. Performs short- and long-term planning for the organization. May supervise staff or students. Demonstrates good judgment in selecting methods and techniques for obtaining solutions.
This position supports 43 EDR and ART/BART personnel and the UCSDH staff supported by the department of Nursing Education, Development, and Research (EDR). Direct administrative support is provided to EDR team members, including the Senior Director and two Assistant Directors. This person is expected to make decisions and oversee customer service functions for nursing staff that receive thousands of continuing education contact hours from department staff annually, manage reimbursements, recharges, travel, and preceptor incentive reimbursements.
Manages four education programs that require coordination of space, equipment, instructors, course materials; and two that require administrative oversight of online registration and access. Program manager for Nursing Student Externships. Reviews and analyzes budget reports for all cost centers, complete HR requisitions, IT requests, grant management, and payments for eight physicians for course instruction. Additional responsibilities are space planning, EDR equipment and facility management, onboarding new department staff in department processes, and assist with managing and updating EDR Pulse page.
Manages, plans and administers a range of administrative operations in a small to medium academic department, or a small to medium non-academic department or program.
Administrative operations include budgetary financial management and human resources and may include some of the following functions: IT, facilities, student services, and/or contracts and grants.
Develops and prepares budgets and financial reports for funding which may be complex.
Performs recharge administration.
Provides input into non-technical portions of grant and contract proposals.
Coordinates and participates in a variety of human resources activities including employment, training, classification, and ensuring the completion of forms and documents related to HR and Payroll for unit/department. Gathers, analyzes, prepares and summarizes financial and HR reports.
May supervise a small staff of support employees and/or students.
Performs studies for resource plans, including approaches, trends, sources and uses.
Serves on committees, representing department/unit.
Assists in the design and drafting of organizational website content; drafts newsletters and correspondence to organizational constituents.
Develops and implements procedures for supply inventory and to keep equipment in good working condition.
Administers facilities and space logistics and manages equipment needs.
Acts as safety coordinator.
May assist with fundraising related duties.
Other duties as assigned.
Bachelor's Degree in business, healthcare administration or related area; and /or equivalent experience/training.
Three (3+) or more years of relevant administrative experience in a large, complex healthcare system.
Demonstrated program management experience.
Expertise with Microsoft Office 365 tools and programs.
Experience and proven knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and/or personnel management.
Thorough knowledge of University departments and services to manage departmental functions.
Website design and management.
Must be able to work various hours and locations based on business needs.
Employment is subject to a criminal background check and pre-employment physical.
UC San Diego is an academic powerhouse and economic engine, recognized as one of the top 8 public universities by U.S. News and World Report. Innovation is central to who we are and what we do. Here, students learn that knowledge isn't just acquired in the classroom - life is their laboratory. UC San Diego's rich academic portfolio includes six undergraduate colleges, five academic divisions and five graduate and professional schools. The university's award-winning scholars are experts at the forefront of their fields with an impressive track record for achieving scientific, medical and technological breakthroughs.