The American Indian College Fund (College Fund) strives to positively impact the lives of American Indians by supporting their higher education and career objectives. College Fund team members believe education is the answer and collectively we raise funds, provide scholarships, and holistically support students in achieving their goals. Programming, research, and enhancing the capacities of tribal colleges and universities are also integral elements of our mission.
The Program Coordinator will serve in a program coordination role to the VP of Programs; more specifically this position is instrumental in coordination of grants related to the American Indian College Fund’s Native Ats and Culture, Indigenous Visionaries, and language work with Early Childhood Education.
Program coordination ranges from basic grant administration to guided engagement in implementation and documentation of program impact. This position is responsible for the implementation of grant components to achieve objectives that are required by each TCU program grant. Program implementation includes monitoring systems, managing budgets, and supporting the adherence to program milestones and reporting timelines.
Evaluation and impact assessment is a collaborative effort within the Office of Research and Sponsored Programs – the ultimate goal is to assess best practices and overall programmatic impact towards the College Fund’s strategic goals. Responsibilities of the Program Coordinator include supporting evaluation processes, guided by ORSP leadership and Program Officers.
This position will work directly with the VP of Programs, College Fund Program Officers, TCU administration, staff, faculty, and students implementing Native arts and culture, Indigenous Visionaries, and early childhood education native languages and culture sponsored programs at tribal colleges. The Program Coordinator will also participate in coordination of communication with select external constituents such as contractors and identified partners supporting the programs. Close collaboration and proactive communication with other members of the ORSP, Student Success Services, and Resource Development departments are essential for overall sponsored program success.
Essential Job Functions
Supports, coordinates, and executes the timely implementation of sponsored programs, with direct oversight of programming by VP of Programs and program officers in related areas:
Coordinate program plans and execute grant monitoring systems
Coordinate grant application, selection, award, and disbursement processes
Monitor grantee progress towards grant objectives and seek appropriate support and guidance to problem solve as needed
Coordinate program logistics related to convenes and site visits
Coordinate communication with consultants, as needed
Support collection and maintenance of data for program accountability and reporting purposes
Track, analyze, and manage program expenses to ensure efficiency and accountability
Ensure communication and reporting to donors are appropriate and timely
Identify and coordinate grant support to the TCUs, particularly related to:
Provide TCU grantees with proactive communications related to:
Identification of technical assistance strategies for TCUs related to program implementation
Coordinate and conduct site visits, as needed
Administers financial and administrative processes for sponsored programs
Manages vendor, contractor, and consultant agreements and invoices
Prepares travel authorization documents
Prepares check requests and ensures payments are sent with proper documentation
Creates and gathers monthly summaries of sponsored programs for reporting to Board and executive leadership
Conducts routine review of financials: expenditures and budgets
Collaborates with other teams within the Office of Research and Sponsored Programs and across the College Fund to accomplish organizational goals
Supports dissemination of information about Sponsored Program activity for internal accountability, fundraising, and public education purposes
Engages in ORSP and College Fund discussions related to program impact, and provides summarized/analyzed program information
Administers other duties as assigned
Proven ability to take direction and guidance toward implementation of assigned responsibilities
Demonstrated skill in administrative support and guided administration of grant programs
Proven ability to accomplish defined goals and objectives within timelines
Self-motivated, ability to independently follow activities through to completion with minimal direction
Ability to track and reconcile grant expenditures
Demonstrated initiative to identify challenges and create and implement solutions
Ability to communicate professionally - verbally and in writing
Experience utilizing a variety of social media and web-based tools to communicate program achievements
Ability to work collaboratively within and across departments as well as with TCU grantees
Attention to and tolerance for detail
Strong knowledge of Microsoft Office software systems
Strong desire to improve professional and education knowledge to advance from program coordination (implementation) to program administration (design, implementation, evaluation)
Experience working directly with culturally diverse groups of people
Minimum of 1-year experience working in the field of early childhood education, and particularly with Native children and families
Experience working with American Indian communities and tribal colleges
Two years of experience coordinating grants and/or sponsored programs
Work Environment and Physical Activities
Professional office setting (with remote work conditions while on travel)
Air and car travel
Lifting up to 35 pounds
Note: The intent is not to provide an exhaustive list of all duties, responsibilities, or qualifications associated with this position. Incumbent may perform other duties as assigned.
About American Indian College Fund
At the American Indian College Fund we have one unwavering purpose – increasing the number of American Indians who hold college degrees. Currently only 14% of American Indians have a college degree – less than half the national average. Every year, we empower more than 4,000 American Indian students to start and stay in school, complete their degrees and launch careers that benefit us all. We have provided almost 126,000 scholarships and $193 million to support American Indian communities. We intend to double our impact in the next five years.
We are the nation’s largest and highest-rated American Indian nonprofit organization changing the face of higher education today – one American Indian at a time. We provide more scholarships to American Indians than anyone else, and we’re the only organization that enhances this individualized financial support by funding accredited, tribally controlled colleges and universities and contributing to programs that ensure student success – starting before the first day of preschool and continuing beyond students’ first day of their first career job.