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The Department of Epidemiology has an outstanding opportunity for a Manager of Program Operations/Research Administrator.
The Research Administrator works under limited supervision, and must demonstrate the ability to work independently, AND as part of a team with all groups within NACC including faculty, Data Management, Data Quality Assurance, and Research Support. Ability to multi-task and meet hard deadlines while maintaining cordial disposition; sense of humor is helpful. This position will report to the NACC Director.
Administer the budgetary affairs of NACC, including financial planning, monitoring, and forecasting: prepare cost estimates and projections of current and future needs and recommend appropriate action; analyze effects of proposed actions; audit and approve expenditures, requisitions, vouchers, payroll and personnel changes for accuracy and compliance with policies and procedures; analyze problem areas and recommend or take corrective action; provide monthly and annual budget reports and projections, detailing income and expenditures; collaborate with and provide guidance to Director in managing sponsored research budgets.
Coordinate grant proposal and renewal preparation for new and continuing grants and contracts on behalf of the unit, including ensuring compliance with University and granting agency policies and procedures; review for proper completion of all grant-related forms, oversee and ensure the timely preparation, review and submission of proposals.
Provide general direction in the areas of human subjects coordination, and maintain records of all interaction with the UW Human Subjects Division/Institutional Review Board in that regard; manage licensing and copyrights, and records retention and interactions with UW offices such as. Co-Motion and AG.
Direct NACC’s administrative team: develop and implement effective and efficient administrative procedures and supervise a Public Information Specialist, a Program Operations Analyst, and Digital Learning and Communications Specialist. Develop and administer NACC activities for coordination of communication between Core Leaders, Directors and Administrators of the NIA Alzheimer’s disease Centers program including approximately 35 centers in conformance with NIA needs and direction for monitoring Core Leaders committees as well as Clinical Task Force and NACC Steering Committees, and other such communications as NIA shall require. Participate in the development of long-range strategic planning and priorities for NACC.
In conjunction with NACC faculty and other managers, develop and/or review job descriptions for professional staff positions consistent with Department of Epidemiology and Human Resources guidelines, including administration recruitment process for new or replacement positions; providing salary recommendations and rates of pay for approval by UW central compensation; maintaining performance evaluations files; and in conjunction with the Director, managing annual merit processes for non-academic employees. The position also oversees implementation of Academic Student Employee union contract rule.
Manage use of NACC’s rentable leased space, including space and equipment analyses and facilities modification; allocate office space in accordance. Serve as primary contact for the unit with the UW
Real Estate Office and Building Management; approve leases and renovations. Approve computing hardware and software purchases and assignments on recommendation from Data Group.
As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.
Bachelor’s degree in Business, Finance, Business-related or biomedical/science field AND five years of increasingly responsible administrative experience, in a University research setting preferably through federal funding mechanisms. Master’s degree preferred.
Interest and/or experience in research in Alzheimer’s disease and related dementias, or allied biomedical public health area. Excellent written/oral communication and interpersonal skills.
Experience managing federally funded research with significant experience managing NIH grants. Experience with the preparation and submission of grant proposals to federal agencies.
Proficient with Microsoft Office tools and budget tracking systems using Excel.
Extensive experience managing multiple projects and budgets simultaneously. Proven ability to lead a team and work collaboratively, ability to identify priorities and make critical decisions. Strong track record of effective supervision.
Equivalent education/experience will substitute for all minimum qualifications except where there are legal requirements such as license/certification/registration.
Experience working within the University of Washington research system and familiarity with OSP as well as experience with cost centers.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
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