Position Description: Executive Assistant for Professor who is an internationally known author with a heavy schedule of worldwide travel, correspondence, commitments, and book writing and presentations.
The Professor's Executive Assistant provides high-level administrative support to the Professor. Primary duties include independently contribute to the professor's research in biological taxonomy, genetics, archaeology, and historical geography. Possess a working familiarity with the technical scientific vocabulary of those fields. Draft and revise contracts. Working independently to manage the office, all correspondence, make decisions on behalf of the professor during periods of up to five weeks of overseas travel.
Use Dictaphone to transcribe dictation of manuscripts, letters and notes dictated onto cassette tapes. The position assumes the primary administrative responsibility for the organization and administration of matters pertaining to the work of the professor, serving as the confidential executive assistant in correspondence with Deans, scientific colleagues, international media organizations, other University Executive administrators, international and domestic non-governmental organizations (NGO's), development officers and other constituents within and outside of the university; in particular, students, staff, faculty, visitors, alumni, and the external business community. Proven ability to communicate effectively and diplomatically with a wide variety of constituents, including, but not limited to faculty, staff, alumni, donors, business, political and community leaders and the general public is essential. Handle the daily office operations including email communication, equipment purchasing, ordering supplies, and books. Interact with students, TA's and visitors by email and in person.
The position is part time, three days per week (M/W/F); occasionally and subject to mutual agreement, for a fourth day. Some flexibility of start and finish hours.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the complete University of California nondiscrimination and affirmative action policy, see: UC Nondiscrimination & Affirmative Action Policy, https://policy.ucop.edu/doc/4000376/DiscHarassAffirmAction
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UCLA is known worldwide for the breadth and quality of its academic, research, health care, cultural, continuing education and athletic programs. UCLA offers undergraduate degrees in more than 127 majors and graduate degrees in 198 program areas. UCLA has 11 highly regarded professional schools. Eight are ranked among the nation's top 15 in their field by U.S. News & World Report. UCLA is consistently among the most popular campus in the nation for undergraduate applicants. The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, national origin, disability, or protected veteran status. Benefits:UCLA offers a comprehensive benefits package, including an average of three weeks' vacation per year; an average of 12 days per year sick leave; 13 paid holidays per year; health, dental and optical benefits; life insurance; disability insurance; the University of California Retirement Plan with 5 year vesting and various voluntary UC Savings Plans. There are also special programs and privileges available, such as accessibility to cultural and recreational programs, athletic events, and the University Credit Union.