At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.
Application Review Date
The First Review Date for this job is: March 1, 2020
Berkeley Regional Services (BRS) is comprised of six (6) Regions which provide services to specific 'groupings/clusters' of schools, colleges, and organized research units (5 academic, 1 all other). This regional approach to providing administrative services is intended to improve service quality by re-establishing personal connections and to develop more local expertise.
Chemistry and Mathematical and Physical Sciences (ChaMPS) is a service region within Berkeley Regional Services, within the division of Vice Chancellor for Administration, providing reliable, high-quality integrative administrative support to faculty, academics, staff, student employees, and retirees in support of the UC Berkeley mission of teaching, research, and public service.
ChaMPS provides services in the areas of Business and Financial Services, Human Resources/ Academic Personnel Support and Research Administration (pre-award and post-award administration) for the College of Chemistry, the Division of Mathematical and Physical Sciences in the College of Letters & Science, Space Science Laboratory, and several other ORUs.
The Research Administration function within ChaMPS will provide department level service during the contracts and grants life cycle to UC Berkeley's Principle Investigators (PI) and Principle Directors (PD). By streamlining services in areas such as human resources, purchasing, and grants administration, ChaMPS will help PIs and PDs navigate the campus administrative processes and focus on the research that comprises a large part of the UC Berkeley mission. ChaMPS will provide department level pre-award and post-award support services to all research professionals on campus, in close collaboration with the Sponsored Projects Office, Industry Alliances Office, Contracts and Grants Accounting, and other central compliance groups.
The Contracts and Grants Supervisor 2 position within BRS involves providing analytical and financial support in proposal processing, contract and grant administration, and budget development, including pre-award proposal initiatives, management of funds post-award, and closeout activities for federal, state, local and private sponsors. This work will involve activities associated with forecasting, planning, and managing of research portfolios by performing some or all of the following: coordinating and identifying and developing and/or presenting proposals, contracts and other agreements; reviewing proposals to ensure institutional compliance; administering and monitoring contract and grant awards, including compliance with regulations, terms and conditions; financial management and reporting; and sub award/subcontract administration.
Supervise a diverse team of 10+ Research Administrators.
Recommend hiring of new employees and termination to C&G Manager.
Continuously train, mentor, and coach employees.
Evaluate performance of employees and performance manage employees, as needed.
In collaboration with the C&G Manager, define roles, responsibilities, and skills needed for team success.
Determine appropriate workload, quality of work, expectations, and set deadlines for Research Administration team.
Provide monthly and quarterly financial tracking reports to staff.
Communicate changes to staff and faculty, as appropriate.
Collaborate closely with the C&G Manager to implement new systems, develop and monitor policies and procedures that improve the overall effectiveness of RA in ChaMPS Region and Departments.
Provide guidance and counsel on Research Administration matters to staff, Principal Investigators, and Departments.
Exercise good judgment, identify problems, and seek appropriate resolutions.
Takes initiative and follow through independently on operations/workflow projects.
Work with different level of individuals from across the organization, and within Berkeley Regional Services.
Maintain knowledge of and interpret and apply sponsor, institutional and departmental policies.
Interpret current compliance regulations in all areas of Research Administration.
Participate in training/educational sessions designed to increase knowledge of professional research administration concepts and practices, and University, and/or funding agency processes and policies.
Promote quality customer service, respect for diversity and positive inclusiveness, teamwork, trust and open communication.
Perform other duties as assigned.
Two or more years of prior experience in serving as a team lead or in supervising a diverse staff in Higher Education.
Ability to build teams and motivate staff.
Excellent leadership abilities, service orientation, ability to multi-task effectively in a varied, high volume environment, judgment and decision-making, critical thinking, and ability to develop original ideas to solve problems.
Strong knowledge of MS Office, including Word, PowerPoint and Outlook and has advanced Excel skill; demonstrated proficiency using spreadsheet, word processing programs, and web searches..
Experience in financial analysis, forecasting and strategic planning to analyze and compile financial data and reports.
Analytical skills to assume responsibility for coordination and completion of complex projects.
Excellent communication skills - effective written, verbal, and interpersonal with an emphasis on confidentiality, tact, and diplomacy.
Leadership skills to work collaboratively and act persuasively in sensitive situations; apply conflict management techniques.
Organizational skills to work with changing priorities and demanding workload, and to use independent judgment to make logical decisions.
Thorough working knowledge of accounting system, federal and state policies and allowability of costs on extramural fund
Experience with federal and private compliance regulations governing grant budgeting, financial reporting, cost-sharing standards, cost allocation, and policies regarding use of grant funds.
Prior experience in pre and post-award management.
Experience in managing large and complex sponsored fund projects.
Advanced knowledge of generally accepted accounting, fiscal and reporting principles.
Bachelor's degree in related area and five to ten years of experience in administrative analysis or operations research, and/or equivalent experience/training.
Master's degree in Accounting, Finance, Research Administration, and/or equivalent experience/training.
Advanced knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.
Experience with all types of award mechanisms, including grants, contracts, subcontracts, and cooperative agreements.
Full knowledge of Federal Acquisition Regulation, Code of Federal Regulations, sponsor-specific policies, intellectual property policy, conflict of interest requirements, publication rights, application of indirect cost rates and other complex concepts.
Knowledgeable and prior experience with UC financial systems, including, but not limited to BFS, PI Portfolio, Travel and Entertainment, UCPath, ERS, BearBuy, and SAS115 forms and policy.
Knowledgeable of UC administrative, accounting and purchasing policy and procedures.
Salary & Benefits
This is an exempt, monthly paid position. Annual salary is commensurate with experience within the range of $95,000.00 - $110,000.00.
For information on the comprehensive benefits package offered by the University visit:
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.