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JOB OVERVIEW The MEANY CENTER FOR THE PERFORMING ARTS at the University of Washington has an outstanding opportunity for a PART TIME ARTIST SERVICES COORDINATOR. This individual will work as a part of a dynamic team to provide administrative and program operations support for the MEANY CENTER FOR THE PERFORMING ARTS. This position requires excellent organizational and coordination skills, effective prioritization and time management skills, a high degree of professionalism, and strong communication skills.
Meany Center for the Performing Arts at the University of Washington fosters innovative performances that advance public engagement, cultural exchange, creative research and learning through the arts. Meany Center provides opportunities for diverse artists, communities, students and faculty to connect in the discovery and exploration of the boundless power of the arts to create positive change in the world. Meany Center supports the University of Washington’s values of diversity, equity, inclusion and access.
The Visiting Artists Program at Meany Center brings some of the world’s most renowned artists in classical music, dance, and world music to our campus to perform and engage with our campus and community. This position will independently perform tasks necessary for organizing, planning and implementing our artist services, including hospitality and travel logistics, for the Meany Center Visiting Artists program. This is a central position within Meany Center to coordinate and communicate key information regarding program activities to ensure artist and organizational needs are met for each performance.
Employee works in Meany administration office, Meany Theater and green room, and partner venues on campus and in the community. Evening and weekend attendance at select performances is required. Typical tasks include:
Extensive interaction with artists and agents to coordinate artist services and logistics for all Meany Center visiting artists and ensure efficient operations in alignment with the organizational mission. Arrange hotels, ground transportation and rehearsals for artists, some of which have detailed and complex requests in artist riders. Provide transportation between hotels and venues as needed.
Serve as a primary point of contact between Meany Center staff and artists’ managers and agents in advance of shows to communicate and make recommendations regarding hotel, travel, hospitality, outreach and event schedules, complimentary tickets and backstage lists, rehearsals, outreach and special event requests. Reference the Meany Center Artist Relations budget in making decisions about unanticipated artist services requests as they arise.
Serve as the hospitality lead and direct the work of students, including scheduling student employees, ordering food/arranging meals for the Green Room, and communicating with student staff about schedules and specific artist needs.
Work select Green Room shifts in the evenings to provide artist hospitality and logistical support. When present at events, represent Meany Center as the lead point of contact for artists and tour managers surrounding unanticipated questions, needs and audience interactivity.
Coordinate and communicate logistics surrounding non-ticketed events such as master classes, in-school residencies, and other campus and community outreach, in collaboration with the Director of Artistic Engagement and the Meany Center Education and Outreach Coordinator. On-site coordination at performances for pre-show and post-show outreach (such as lectures) will occasionally be expected.
Review artist hospitality riders and maintain accurate artist records to distribute key information across Meany Center on BASECAMP (project management software).
Assist with budgeting efforts by projecting expenses based on rider requests and hotel/transportation needs. Monitor expenses and make recommendations to ensure organizational goals are met while being considerate of budgetary constraints.
Some driving duties are required.
Other duties as required.
High school graduation or equivalent AND two years of experience in the program specialty OR equivalent education/experience.
Expertise in Microsoft Office Suite (Word, Excel, Powerpoint, Outlook)
Current driver’s license
Ability to work evenings and weekends at select performances
Demonstrated ability to work independently, effectively interact with a wide variety of individuals and organizations, exceptional attention to detail, strong organizational and communication skills
Experience with and respect for a diverse environment, inclusive of artists, students, faculty and staff of many social, economic, cultural, ideological, racial and ethnic backgrounds
Interest in the performing arts
Program coordination or project management experience; a background in production or event planning a plus
Flexibility, creativity, team-oriented, and motivated individual
The ability to remain calm and professional under pressure
A strong sense of empathy and a desire to support performing artists during the rehearsal and performance process
Ability to operate in situations of uncertainty, and trouble-shoot challenges while demonstrating appropriate judgment
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.