The mission of the Office of Facilities Planning and Management (OFPM) in the School of Medicine is to plan for and manage the facilities needs of the School of Medicine community in the areas of facilities operations, capital planning and budgeting, projects from programming through occupancy, space inventory, facility assets, and health and safety. In the pursuit of this mission, the office now has an immediate opening for a Space Administrator. This is a key position requiring a high level of initiative, attention to detail, teamwork and follow-through.
This position will work out of Stanford's Redwood City campus.
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Oversee and manage space data and reporting for the School of Medicine (SOM). Ensure that SOM space database reflects accurate information.
Regularly audit department space data in iSpace for accuracy, consistency and completeness.
Identify and implement ways our SU space data systems can be utilized to improve space information and utilization.
Actively participate in SOM's Lean (process excellence) continuous improvement activities. Identify and implement improvement initiatives and ideas to streamline, standardize and create increased efficiencies in our processes to manage, track and report SOM space data.
Establish SOM guidelines for standard and consistent space reporting. Provide governance on space data classification and reporting, partnering with the University and Hospitals to establish standard definition, classification and coding/mapping.
Develop standard reporting for SOM space data in Archibus, Tableau or other software for recurring distribution to DFA and space coordinator community to identify gaps and errors in space data in a timelier manner.
Identify and formulate key space metrics to track utilization and capacity to be published in standard space dashboard reporting for the SOM community on a periodic basis.
Serve as point of contact for all recurring and ad hoc SOM space related data and reporting requests.
Analyze space data and determine if space is correctly classified. Make recommendations to SOM departments and use judgement to provide corrective action steps as appropriate.
Identify and resolve space coding variances and discrepancies between SU and Hospital space data.
Lead annual Space Certification process across SOM.
Manage annual Inter-entity Space Reporting process representing SOM.
Rarely lift/carry/push/pull objects that weigh 11-20 pounds.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Occasional evening and weekend hours.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
Location: School of Medicine, Redwood City, California, United States Schedule: Classification Level:
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 12000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu. Stanford is an equal empl...oyment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford also welcomes applications from others who would bring additional dimensions to the University’s research, teaching and clinical missions.