As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for six consecutive years.
UW Continuum College (UWC²) expands the reach of the University of Washington with programs like UW Professional & Continuing Education, International & English Language Programs, Summer Youth and the Osher Lifelong Learning Institute at the UW that meet the needs of various learners at all phases of their lives. We’re focused on removing obstacles to relevant educational opportunities by addressing geographic, financial, length of commitment and time constraints, increasing access to knowledge for more people. As a diverse community that values inclusivity and collaboration, we foster a respectful, supportive workplace where innovation comes to life. By looking ahead and experimenting with new approaches, we’re creating new educational opportunities to help people thrive in a world of change.
Are you a detail-oriented person who likes ensuring data is accurate, performing data analysis by finding and researching discrepancies, following policies and procedures, all while working within deadlines? Then this payroll position might be for you! In this role, you will follow multi-step procedures where each step has its own set of contingencies grounded in payroll and human resources policies. This position requires the extensive use of Excel in conjunction with the use of Workday and an internal database (EOS).
The Fiscal Specialist 2 position provides complex payroll support for approximately 800 part-time instructors in the following employment classifications: professional staff, classified staff, faculty, temporary workers, union and non-union extension lecturers, and graduate student assistants; and provides backup support for 200 staff. Each employment classification has different policies and procedures regarding salary payment requirements. Additionally, UW Continuum College (UWC²) is not an academic unit and, as such, some of those policies and procedures are unique to our department and differ from the rest of UW. Along with an extensive use of Excel, Workday and the UWC² instructor/student information database (EOS) are the two software systems used for performing work. This position will interact with extension lecturers, faculty, staff in UWC² and campus departments, and the Integrated Service Center (ISC) when payroll issues arise.
Success in this position requires: a focus on customer service; the ability to process and track multi-step complex payroll processes; working well under time-sensitive deadlines; the ability to easily switch between tasks; enjoys working both individually and as a team; and must gain a thorough understanding of our organization’s programs and services. They must also maintain our values: diversity and respect for all, a never-ending pursuit of excellence, integrity, and trust & openness.
Run reports daily for new, updated, and cancelled contracts; update the UWC² instructor/student information database (EOS) and process necessary changes in Workday.
Utilize Excel to determine complex pay calculations for a wide range of employment classifications and programs.
Hold multiple security roles in Workday, including I-9 coordinator, HCM Initiate 2, and time and absence initiate.
Follow complex policies and procedures to enter, track, and verify the accuracy of multi-step payroll requests.
Develop expertise with University policies in regard to excess compensation (faculty and professional staff), temporary supplement pay, and other payment types.
Effectively communicate to supervisors, staff, and UW contacts regarding UW and UWC² payroll policies and procedures; advise and refer staff to resources for provisions of collective bargaining agreements, Washington Administrative Code, etc.
Answer questions, research, and resolve problems on salary and honoraria payments.
Assist with over/under payments.
Enter foreign nationals into Glacier tax software; ensure Glacier account is set up by employee; follow up and track expiration dates as necessary.
Assist in the development of payroll reports to fill the needs of UWC².
Recommend changes to procedures; revise procedure manuals.
Be cross-trained on each aspect of payroll responsibilities in order to support the UWC² payroll team.
Other duties as assigned.
Record Keeping and System Development Recommendations
Assist in the development and maintenance of record keeping systems for payroll and absences.
Analyze, modify, and recommend improvements in record keeping and reporting functions particularly in regards to the automation of systems. Apply knowledge of internal controls and audit trails to design and implement changes.
Assist in evaluating, testing, and implementing changes to EOS.
Two years of experience at a level equivalent to Fiscal Specialist 1 AND 15 quarter hours or 10 semester hours of college level accounting, or equivalent education/experience.
Experience with Microsoft Office suite, including an intermediate level of Excel.
Strong communication and interpersonal skills, both written and verbal.
Demonstrated ability to be organized and detail-oriented while working in a complex and deadline driven environment.
Ability to successfully work within multiple systems simultaneously.
Proven track record of maintaining confidentiality.
Payroll or accounting experience highly desired.
Experience with Microsoft Access databases.
Experience maintaining data in a large employment or HRIS database.
Ability to extrapolate information and locate appropriate procedures in data resources.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.