Position Summary: The University of California Office of the President operates an in-house temporary program called TOPS (Temporary Office of the President Staffing), which seeks skilled administrative professionals. TOPS employees provide temporary assistance to UCOP departments to complete special projects, fill in for employees on vacation or other leave, or provide coverage during open recruitment periods. Hourly rates and duties vary depending on the classification of positions. Assignments range in length from one month to two years, depending on vacancy/needs. The TOPS program is an excellent opportunity to gain valuable UC experience. We have been very fortunate to have several employees in the TOPS program eventually apply, interview, and get hired into career positions at UCOP! Typical TOPS positions within the administrative family include roles or in areas such as: Data Entry clerks, Document Management, Administrative Assistant, Administrative Officer, Executive Assistant, Legal Support Specialist, Finance and Accounting, Marketing and Project Policy Analyst.
Special Conditions of Employment:
Other Special Conditions of Employment:
Some TOPS assignments are designated as critical positions. Successful completion of a background check is required for appointment to these positions.
Job Close Date:
The following are a sample of what may be required, although specific openings will include their own unique set of duties/responsibilities:
Manages calendar and scheduling manager or several members of department leadership.
Manages meeting preparation and support for department (logistics, travel, reimbursements, etc.).
Updates and maintains department websites using basic knowledge of web editing tools.
Collaborates with the Business Resource Center (BRC) on purchasing/invoicing, reimbursements, and contracts.
Prepares error-free correspondence and other written materials for department business needs.
Maintains general orderliness of shared office spaces, including supplies and copier areas.
Maintains department filing systems (electronic and non-electronic).
Assists in preparing budget for contract and grant proposals, and monitors expenses.
Job Requirements Working knowledge in administrative procedures
Proficient working knowledge of Microsoft Office Suite (Excel, Word, etc)
Requires excellent verbal and written communication skills, active listening, critical thinking, multi-tasking and time management skills Required
Calendaring experience with Microsoft Outlook Preferred
About us The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the corporate headquarters to the ten campuses, five medical centers and three Department of Energy National Labs and enrolls premier students from California, the nation and the world.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age or protected veteran status.
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About University of California Office of the President
The Office of the President is the systemwide headquarters of the University of California, managing its fiscal and business operations and supporting the academic and research missions across its campuses, labs and medical centers.