Primary Purpose: Under general direction, the Coordinator, Administrative Services, is responsible for the daily operations of the Office of Services for Students with Disabilities to ensure reasonable accommodations are provided in an accessible campus climate, to supervise student worker staff, and to provide departmental direction in the absence of the Director.
This is a temporary non-benefit eligible position, scheduled for 37.5 hours per week.
Essential Functions: 1. Coordinates test proctoring services and is responsible for the administration of exams, booking of required space, record keeping, and generation of reports and statistical data for SSD.
2. Maintains SSD Rosters and BANNER database for Registrar and SSD, prepares and updates confidential student files and filing system, creates and maintains department forms.
3. Hires, trains, and supervises students employed as Disability Service Providers (DSPs), class aides, and temp/casual staff and monitors the day-to-day assignments and scheduling of support staff. Process EPAFs and other hiring paperwork as required.
4. Oversees Note Taking services program by working with faculty and students to ensure note taking accommodations are met. Hires and trains note taker employees, monitors the electronic note taking process, and prepares all necessary paperwork for note taker compensation.
5. Performs administrative support duties for the department using working knowledge of the units policies, procedures, and practices.
6. Composes and prepares letters, correspondence, reports, and assists with maintaining the Directors daily calendar.
7. Maintains Equipment Check-Out program on a semester basis.
8. Assists with Alternative text formatting as needed for the department and for test proctoring needs.
9. Recommends new procedures for streamlining administrative duties or office functions.
10. Collaborates with appropriate campus departments to ensure delivery of disability related services.
11. Assists with SSD operations in the absence of department supervisor or Director.
12. Arranges coverage for SSD at campus events, orientation information sessions, and other relevant outreach programs.
13. Answers inquires from students, staff, faculty, parents, and the general public as necessary.
14. Performs other duties as assigned.
This position serves as Campus Security Authority (CSA) as outlined by the Clery Act. CSAs have federally mandated responsibilities to report crimes that are reported them.
Bachelors Degree and one (1) year related work experience (may substitute work experience for Masters degree in Student Affairs or disability related field).
Preferred Qualifications: .
Physical Requirements: The physical demands described here are representative but not definitive of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Requires extended periods of sitting and repetitive hand/wrist motion while using computer keyboard and phone. Occasional standing, walking (or the ability to independently traverse), bending and reaching. Constant verbal and written communication. Occasional lifting up to 20 pounds.
Work Environment/Work Week/Travel: Work performed during standard business hours.
Hiring Range: Commensurate with experience, non-exempt
Background Check Statement: Applicants who are selected as final possible candidates must pass a criminal background check.
University of the Pacific is an affirmative action and equal opportunity employer dedicated to workforce diversity. In compliance with applicable law and its own policy, Pacific is committed to recruiting and retaining a diverse faculty and staff and does not discriminate in its hiring of faculty and staff, or in the provision of its employment benefits to its faculty and staff on the basis of race, color, religion, national origin, ancestry, age, genetic information, sex/gender, marital status, military and veteran status, sexual orientation, medical condition, pregnancy, gender identity, gender expression, or mental or physical disability.
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Drawing on its rich legacy as the oldest chartered university in California, Pacific is a student-focused, comprehensive educational institution that produces outstanding graduates prepared for personal and professional success. Our student body thrives in Pacific's small classes and dynamic cultural environment, while our distinguished alumni are transforming their communities every day.
University of the Pacific is a nationally ranked university with a long tradition of dedicated teaching, small class sizes, practical experience and vibrant residential life. The breathtaking main campus in Stockton, California is home to seven schools and colleges, with more than 80 majors and programs of study. Pacific also has the McGeorge School of Law in Sacramento and the Arthur A. Dugoni School of Dentistry in San Francisco. Total university enrollment is nearly 7,000, with 3,757 undergraduates in an average class size of 19 and a student/faculty ratio of 14:1. Eighty-seven percent of students come from California, with 35 other states and 25 foreign countries also represented.