The Viterbi Admission and Student Engagement Office supports the lifecycle of undergraduate, graduate and non-degree continuing education students in the USC Viterbi School of Engineering. This includes the recruitment, admission, enrollment, programming and support, as well as career services for all engineering students.
The Corporate and Professional Programs team within Viterbi Admission and Engagement leads the development and offering of non-degree continuing engineering education programs.
Corporate and Professional Programs is seeking a Program Assistant for its executive and continuing education programs. Under the direction of the Associate Dean for Corporate Engagement and Programs, the individual will assist with the planning and implementation of continuing education programs for organizations and companies.
The Program Assistantâs primary responsibility is to support the planning, development and offering of non-degree engineering programs. Â
Duties and Accountabilities Include:
Serve as logistics point of contact for all non-degree programs
Identifying training spaces and room reservations
Manage course materials ordering and dissemination to students
Send program preparation emails to faculty and students
Coordinate all online programs with DEN@Viterbi Staff
Manage DEN@Viterbi Online Infrastructure for non-degree programs
Manage all program registrations
Update online course registration pages
Process all online and manual student registration and on-site logistics, online course management, managing program certificates, etc.)
Lead host for on campus and off-site programs
Manage food orders, parking, standards, certificate processing, etc.
Manage all program accounting (deposits, payments, invoicing and refunds)
Manage payments to all vendors
Track and manage payments received by clients
Develop faculty courseware agreements
Generate Independent Contractor paperwork for non-USC faculty members
Submit overload approvals to academic departments
Submit faculty payment requests and track with VBA for payment confirmations
Support all program functions as needed for identified offerings (on-site and on campus)
Support programs offered in the evenings and on weekends; remaining flexible with program offerings
Manage faculty travel reimbursements
Manage faculty travel arrangements, as needed, for off-site programs
Supervises: Student Workers
The ideal candidate is a proactive and responsible individual who is able to work in a fast-paced environment.
Required proficiency with Microsoft Office and database systems. Familiarity with the Adobe Suite (Illustrator, Photoshop, etc.), content management systems, customer relationship management tools, and email communication software are a plus.Â Â
- Cover Letter
Only complete applications which include these attachments will be considered.
This is a three-year fixed term position
Minimum Education: Bachelor's degree, Combined experience/education as substitute for minimum educationMinimum Experience: 1 year, Combined education/experience as substitute for minimum experienceMinimum Field of Expertise: Administrative support services
Internal Number: REQ20080635
USC is the leading private research university in Los Angeles—a global center for arts, technology and international business. With more than 47,500 students, we are located primarily in Los Angeles but also in various US and global satellite locations. As the largest private employer in Los Angeles, responsible for $8 billion annually in economic activity in the region, we offer the opportunity to work in a dynamic and diverse environment, in careers that span a broad spectrum of talents and skills across a variety of academic and professional schools and administrative units. As a USC employee and member of the Trojan Family—the faculty, staff, students, and alumni who make USC a great place to work—you will enjoy excellent benefits, including a variety of well-being programs designed to help individuals achieve work-life balance.