House Director Undergraduate Programs Stanford Summer Session
6 Internships Available
The Summer Session office at Stanford University is responsible for administering the Summer Quarter - Stanford's fourth academic term. Each summer Stanford welcomes approximately 1,300 visiting high school, undergraduate, and graduate students who come to campus and enroll in courses as part of Summer Quarter. Students participate in either Summer Session for university level students or High School Summer College - depending on their age and matriculation - and may live on campus or commute. Program participants come from across the U.S. and around the world, and international students comprise approximately 35% of the visiting population. University level and high school students attend classes together, but live in separate residences on campus, each with distinct residential staff. Summer Session is responsible for staffing all undergraduate residence halls and for coordinating co-curricular and social activities designed to support student needs and build a sense of community on campus.
University Level Program Overview Stanford Summer Session admits over 650 visiting undergraduate and graduate students each year. These students enroll in courses and share living space with approximately 1,000 undergraduate Stanford students who elect to stay on campus during the summer months. The Summer Session community also includes a small number of special programs targeting specific student populations, such as the International Honors Program for students from partner institutions around the world, and the Veteran Accelerator for U.S. military veterans in the first two years of their college studies. All visiting students complete a selective admissions process to participate in the program and enroll in between 3 and 20 units; Stanford students may take courses as well, or engage in on- or off-campus research or employment opportunities. University level students are academically focused, but also like to build relationships with their dorm mates. Residential programming in cultural, educational, and social domains plays a large role in the vibrancy of the program. Most visiting students will leave campus at the end of 8 weeks; most Stanford students will stay on campus for 10 or more weeks. All summer students and staff have access to campus services and recreational facilities.
Position Description House Directors (HDs) oversee the daily operations of the residence(s) assigned to them. They are the lead senior staff member living in the residence(s) and, as such, shape the culture of the residential experience. House Directors report directly to the Assistant Director for Student Life assigned to their program, and indirectly to the other Assistant Director of Student Life as well as the Associate Director for Student Life and Academic Programs. HDs are valued members of the Summer Session team and are considered professional staff members during the summer.
The House Director position is full-time, contingent, residential, exempt, and tasked at 40 to 50 hours a week. The position is not subject to the overtime provision of the Fair Labor Standards Act. Please note that this position is not a standard administrative position, and includes significant evening, weekend, and on-call hours. House Directors live in the residence complex they will be serving.
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Essential Functions Supervision. House Directors supervise six to ten Stanford undergraduate students serving as residential staff. Each HD works to ensure residential staff are completing their responsibilities and balancing their time appropriately. HDs are responsible for the training and professional development of their staff, ensuring consistent coverage of the residence(s), and for approving semi-monthly timecards. As supervisors, HDs work with appropriate staff to resolve questions regarding timecards and availability within their residence hall. HDs will conduct a midsummer and final evaluation of all direct reports.
Student Oversight and Crisis Management. HDs will manage high-level student concerns and assist in ongoing case management. HDs will refer to appropriate campus resources when necessary.
Judicial and Policy Review. HDs may serve as judicial/hearing officers for visiting students for violations of University and Summer Session Policies. As such, HDs may adjudicate cases, track outcomes, and provide administrative follow-up. In addition, HDs, along with other Senior Staff, create and implement policies that span the residences of their programs. As a live-in professional staff member, each House Director may sit on the Residential Committee with other professional live-in staff members. This committee will meet to review lower-level student conduct concerns on a regular or as-needed basis.
Program Development. HDs will support the development of programming by their residential staff. These programs are academic, social, and co-curricular in nature. HDs should encourage their student staff to develop programs based on resident and community needs and staff interests and passions.
Financial Management. HDs are responsible for managing the budget for their residence hall(s) and overseeing the purchase of materials required for residential programming. As stewards of house funds, they are responsible for ensuring that money is spent in a responsible and inclusive manner. HDs are also responsible for maintaining an inventory of house supplies, and proper documentation of all supplies purchased.
Assessment. HDs aid with staff and program assessment efforts and make recommendations as needed.
On-Duty Responsibilities. HDs serve in an emergency duty rotation, sharing responsibilities with other HDs and serving approximately two to three weekends during the program. The HD On-Duty responds to urgent and emergent situations for all residences of their respective programs, referring matters to the Assistant Directors of Student Life as appropriate. While HDs have an on-duty rotation, as live-in staff members it is expected that HDs are easily accessible on campus for the duration of the summer, and are almost always on-call. That being said, we encourage and mandate self-care and time away. Time off and away from campus must be approved by the Assistant Director for Student Life.
Role Model and Leadership. A s HDs are highly visible within the Stanford Summer community. House Directors are expected to conduct themselves professionally, both in and out of the residence, at all times. As such, the HDs should welcome and encourage openness to diversity among residents and staff.
Staff Training. HDs report to campus on June 7, 2020 for Senior Staff training. Training is scheduled from Monday through Friday, and runs from around 8:30 until 5:00 each day. HDs are required to attend and expected to actively participate in this training week. The following week includes additional work and training commitments, and culminates in three days of residential staff training. House Directors work closely with their team to design and implement training for ~50 Mentors (High School Summer College) and ~50 Summer Resident Assistants (University Level). Mentor and SRA trainings run from June 17 - June 19 for approximately 30 hours total with some evening hours. HDs lead their staffs in training debrief and prepare for residents to arrive on the weekend of June 20 - 21.
Staff and Administrative Duties. House Directors will participate in weekly staff meetings, house meetings, house staff meetings, and other meetings as assigned. University Level HDs will have an additional individual and small team assignment that benefits the operation of the program at large.
Terms of Employment Program Dates. The House Director assignment runs from Sunday, June 7, through Sunday, August 16, 2020. In addition, House Directors will participate in self-guided online trainings in the month of May, totaling approximately ten hours, which will be compensated at an hourly rate.
The University Level program has the need for two HDs to remain on campus for an additional two to three weeks in a supervisory capacity. If you are available to extend your assignment beyond the August 16 end date, please indicate such on the intake form.
Individuals who accept a House Director position must be willing to commit to the full program. We are unable to accommodate requests to begin or end on dates different from the ones provided above.
Room and Board. The House Director is required to live in the space provided by Summer Session for the duration of their assignment. They are the senior residential staff member in the assigned residence and may be required to address residential concerns.
Outside Obligations. The House Director position is designed to be a 40 to 50 - hour per week, exempt position, with night & weekend hours. No outside obligations, such as coursework or other employment, are permitted without prior supervisory approval. Failure to disclose outside obligations to Summer Session is grounds for dismissal.
Conduct and Policy Enforcement. Each HD will adhere to, administer, and enforce policies and procedures as outlined in the University Level Student Handbook, the Fundamental Standard, Behavioral Agreement, Honor Code, Alcohol/Substance Abuse Policy, the Stanford Residence Agreement, and all other applicable University and Stanford Summer Session policies. House Directors must be willing to address, document, and handle disciplinary situations and serve in a position of authority.
Training and Welcome Weekend. House Directors are required to attend and actively participate in all staff training sessions for University Level and High School Summer College Senior Staff (June 8 - June 12, June 15 and 16) and residential staff (June 17 - June 19). House Directors are required to attend and participate in Welcome Weekend (June 20 - 21) events, which include early morning and evening hours. Failure to attend training or participate in Welcome Weekend is grounds for dismissal.
Background Check. All summer staff must successfully complete a background check. The background check will be initiated once an offer is extended and accepted. Employment is contingent on successfully passing a background check. In addition, all House Directors will be required to complete a LiveScan fingerprint background check upon their arrival on campus.
Employment Qualifications Minimum Qualifications: Bachelor's degree. Related experience.
Preferred Qualifications: Stanford Summer Session seeks House Directors who are enthusiastic about the many opportunities for cultural and educational programs during the summer term. An ideal candidate would be enrolled in a graduate-level Student Affairs or Higher Education program. They would have student leadership and supervisory experience in Residential Life, Academic Support, Judicial Affairs/Student Conduct, or Undergraduate Education.
Compensation The compensation package for this position includes on-site housing, a full dining plan (19 meals per week), and a salary of $12,000. Summer Session staff who remain on campus for additional weeks will receive an added stipend of $1,200 per week, plus room and board.
To Apply Applications submitted on or before January 31, 2020 will be given priority review.
Consistent with its obligations under the law, the University will provide reasonable accommodations to any employee with a disability who requires accommodations to perform the essential functions of the job.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
We invite you to apply for the House Director position. To be considered, please submit a resume, cover letter, and unofficial transcript to https://summerapply.stanford.edu/register/2020HDApp. Your one-page cover letter should briefly describe your background and provide examples of your experience. Please note that we are not able to provide relocation or sponsorship for this position. Thank you for your interest!
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