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The University of Washington Tacoma is a growing, urban-serving university that is deeply invested in its local communities. As one of three campuses of a world-class university, UW Tacoma is dedicated to interdisciplinary and innovative teaching and scholarship and to engaging the community in mutually beneficial partnerships. UW Tacoma’s commitment to access and diversity is central to an environment where students, staff, faculty and South Sound residents find abundant opportunities for intellectual, personal and professional growth. More information about UW Tacoma and its strategic plan can be found here.
UW Tacoma has an outstanding opportunity for an Assistant Director for Student Involvement.
The Assistant Director for Student Involvement manages the day-to-day operation of distinct student program(s) and provides leadership to staff; oversees the design and development of educational, social, and support programs for student populations; oversees daily operation of student clubs and organizations, and provides budget management.
The Assistant Director for Student Involvement is responsible for the oversight and daily management of the student facilities within the University Y Student Center and Dawg House Student Lounge, as well as overseeing UW Tacoma's 65+ registered student organizations (RSOs) and the associated services. The University Y Student Center is a campus partnership with the YMCA of Pierce and Kitsap Counties, which includes both recreational and fitness facilities coordinated by the YMCA, and student facilities that include programming spaces, conference rooms, a games room, and lounge spaces. The Assistant Director is responsible for the management of all student spaces, including overseeing the reservation process, developing and implementing policies for the use of spaces, management of events in the facility, and the hiring, training, and supervision of student staff in support of the facility.
This position reflects the continued growth of the UW Tacoma campus to build a robust campus community that aligns closely with the UW Tacoma mission, vision, goals and strategic plan. This position will also coordinate and manage all services and programs related to registered student organizations on the UW Tacoma campus, including the annual registration process for student organizations, funding and resources for student organizations, and the development and expansion of services as the number of organizations continue to grow.
Duties & Responsibilities Program Management: Manage the daily operations of student facilities in the University Y Student Center, and the Dawg House Student Lounge in the Mattress Factory. Operations include overseeing reservations, implementing policies and procedures for the facility, scheduling staffing, and managing furniture and equipment. Coordinate facility and program services by directing the work of facility staff to ensure event spaces are set to client specifications on a daily basis. Coordinate the Registered Student Organization program. The administration of this function includes managing the annual registration process, providing 1-on-l and group advising to organizations and their leadership, providing leadership training programs for RSO officers, advertising/marketing the RSO program, working with faculty/staff advisors, and representing RSOs on various campus committees.
Staff Supervision: Supervise one full-time, classified Program Assistant who fulfills various tasks for the Center for Student Involvement, including processing space reservation requests, purchasing, budget management, vendor payments, and more. Provide direct supervision, training, and support of up to 25 student employees associated with the University Y Student Center. Supervise the RSO Student Coordinator to assist with RSO support and planning.
Event Management and Coordination: Meet, advise, and communicate with clients regarding all aspects of their events in the University Y Student Center and the Dawg House Student Lounge, including furnishings, audio and visual equipment, decorations, caterers, and facility policies. Schedule and ensure staffing for all events (e.g. set up/tear down, guest relations, crowd control, and representing the UW Tacoma generally), working to reduce risk and liability of the University for users of the spaces/services. Develop marketing materials to promote and advertise event space and services available in the University Y Student Center.
Budgeting and Finance: Manage affiliated budgets for student facilities and RSOs, including maintaining internal controls and ensuring that fiscal operations are carried out in a responsible manner, maintaining budget limits, and ensuring compliance with University policies and procedures. Maintain inventory of all furnishings and audiovisual equipment, update and review inventory on a regular basis to ensure safety, security, and viability of all equipment. Initiate warranty claims for equipment and furnishings.
Programming: Oversee the development and implementation of programs appropriate for student facilities, specifically the game room operations in the University Y Student Center and Dawg House lounge. Programs should be designed to encourage and support student use of the facilities. Implement annual RSO programs including Club Camp, quarterly involvement fairs and the Block Party.
Serve on Student Affairs and UW Tacoma committees
Other duties as assigned
Requirements oBachelor's degree in Education, Business or related field oFour years of experience with supervision of student workers or employees, working at a college, university or similar institution in student center operations.
Desired oMaster's degree in education, recreation, business administration, hospitality services or a related field. oExperience with hiring and training employees, specifically college students. Experience working in or developing a Student Union. Prior experience working in higher education administration, including but not limited to student activities, event and conference services, student union facilities, student employment. oExperience and knowledge of risk management and liability.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as license/certification/registration.
Benefits As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready.
Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.