As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a "Great College to Work For" for six consecutive years.The School of Medicine has an outstanding opportunity for an Assistant to the Director.The Assistant to the Director will provide direct support to the Director of Personnel Guidance and the Director of Personnel Projects. This position and the directors are part of the School of Medicine Business Unit reporting to the Vice Dean for Administration and Finance. The unit handles a wide range of business, contractual, regulatory and personnel issues.The Assistant to the Director will regularly exercise independent judgment and discretion in handling confidential, sensitive legal and human resource issues involving UW Medicine-School of Medicine personnel to include UW Medicine-School of Medicine executives, department chairs, directors and administrators, as well as medical directors and leaders of UW Medicine hospitals and clinics. The work must be accomplished with extreme diplomacy and discretion. The Assistant to the Director must possess the knowledge to assist in ensuring that the unit's goals are met. The unit provides advice related to School of Medicine faculty appointment, reappointment, promotion, compensation, credentialing, re- credentialing and records management processes; all School of Medicine, faculty, professional and classified staff human resources management issues including coordinating with central offices regarding employment litigation, EEO investigations, scholarly misconduct investigations, workplace safety issues and complex visa matters.DUTIES AND RESPONSIBILITIESSupport for the Directors:Prioritize and manage workflow and meetings involving Directors and executive heads for the University, UW Medicine and its affiliates, and counsel for UW on assignments to include the management of claims and litigation response deadlines, facilitating timely policy development, addressing emergent personnel matters, completing committee work, work with various UW Medicine contracts and other types of agreements, Sites of Practice, work with various business and clinical related UW Medicine projects, and participating in strategic planning. Provide grievance/claim/litigation support; create, organize, maintain and manage pleadings, exhibits, databases and correspondence for faculty grievances and adjudications, investigations and scientific misconduct proceedings. Research applicable faculty code sections and other University policies that apply to the subject matter or process being used. Create and manage key foundational materials to support required processes related to annual staff performance reviews and correspondence for administrative reviews of SoM department chairs. Coordinate dissemination of key personnel policy information, work with other unit as need including Campus Human Resources, Information Technology and most School of Medicine units to include management of key policy updates on SoM websites. Independently draft and proofread documents and communications including background documents for litigation and grievances, agendas, presentations, correspondence and other written or electronic materials. Organize and maintain personnel, statistical inventory and other important departmental records.Conducts research and prepares reports / documents requiring compilation and analysis of data / information, including managing workgroup sites using Catalyst tools for facilitating effectiveness and productivity.Perform research directly related to personnel policy requirements in support of process improvement and/or compliance such as for template letters and SoM policies including gathering benchmarking information from comparator units or institutions as needed. Maintain and manage Personnel Policy Unit files in coordination with directors and other administrative staff.Other:Work as a team member and cross-train as part of the Business Unit administrative support team to support nine directors and staff across the unit.Provide cross-coverage in administrative support and project work as needed, including maintenance of Business Unit file systems and databases related to clinical services agreements, goods and services contracts and outside work requests and approvals.Provide special assistance for other projects and events.Perform other responsibilities as required to support the ongoing mission and strategic plans of the SoM Business Unit. MINIMUM REQUIREMENTSBachelor's Degree in Administration or related field.Two plus years of professional experience of progressively increasing responsibility with business, administrative, regulatory or personnel issues. In addition: Advanced skills and work experience with software such as Microsoft Word, Excel, Access, PowerPoint, One Note and Outlook.Highly-developed organizational and time-management skills including the ability to work effectively under time pressure with deadlines and changing multiple priorities.Demonstrated project management skills, including working with many levels of employees and administrators across an organization.Highly professional demeanor and the ability to interact effectively with individuals of diverse backgrounds and at all levels of an organization and the community.Demonstrated ability to coordinate meetings, travel and events and keep all details organized and accessible.Self-motivated, able to exercise sound independent judgement.Experience with Internet searches and ability to download documents and reports.Excellent written and oral communication skills including demonstrated competence in preparation of correspondence, written reports and minute-taking.Proven ability to handle senior-level confidential information with a high degree of tact, discretion and diplomacy.Must be flexible, resourceful and detail-oriented.Must be willing and able to provide backup support to other assistants in the Business Unit as and when needed.Ability to work with minimal supervision while effectively handling multiple and rapidly changing project priorities and job-related tasks.Foster effective working relationships through collaborative teamwork and appropriate self-management skills.Demonstrated ability to maintain harmonious working relationships and effectively address complex and sensitive administrative issues.Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.DESIRED REUIREMENTSKnowledge and familiarity with UW School of Medicine, UW Medicine and UW Health Sciences colleges and departments. Experience in a university setting or research environment. Experience providing support in academic personnel matters.WORKING CONDITIONSMust be able to work additional hours as required for business needs. Position is contingent upon obtaining satisfactory results from a criminal background check. Application Process:The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.