Position Description: Under the direct supervision of the Executive Director and Senior Budget Officer and the general direction of the Management Team, the Incumbent reports to the Senior Budget Officer (SBO) for the Student Affairs organization, and will have departmental, divisional and organizational responsibilities. The Incumbent provides budgetary, personnel and purchasing support for various departments (clients) within Student Affairs as assigned. The incumbent assists in coordinating at both the division and organizational level on-going processes and special projects, including but not limited to campus systems implementations, requests for information internally and externally, training and communications, and performs ad hoc and on-going analysis of budgetary and personnel information using appropriate campus data and query databases e.g. the Query Database (QDB) and Campus Data Warehouse (CDW) as assigned.
Fiscal responsibilities of budget and fiscal functions include budget development, forecasting, reconciliation, analysis and recommendations regarding budgetary matters. Incumbent will also serve as resource for training new staff and departments on budgetary matters, use and implementation of the divisionally developed Financial Management Program (FMP) and/or replacement financial systems, and will provide support as new budget initiatives are identified. The incumbent populates the Campus Budget Information Gateway (CBIG) system for client departments, programs and accounts under the incumbent's purview, and provides support to the management team in reviewing submissions and variance reports for all units within the Student Affairs organization. The incumbent will serve as a preparer for the Transfer of Funds, Monetary Fund Transfer, Journal Entries, Staffing List and other new systems as needed; Departmental Security Administrator (DSA) with both divisional and organizational responsibilities; and transactional reviewer/approver to units under the incumbent's purview as necessary.
The Incumbent will provide primary or backup personnel and payroll support and processing using the UC Payroll, Academic Personnel, Timekeeping, Human Resources (UCPath) and the Time Reporting System (TRS), including all facets of personnel and payroll administration e.g. new hires, equity, reclassification and merit transactions, separations, job description and requisition processing, and payroll processing; and expertise and processing support for services, goods, and reimbursement including but not limited to purchasing, telecommunications, travel and facilities. The Incumbent will make recommendations for and develop procedures and processing forms for use by departments to ensure consistent application of personnel and purchasing policies and procedures. Serves as preparer and reviewer to units under the incumbent's purview as necessary.
This position is designated as 'critical' and continued employment is contingent upon completion of satisfactory background investigation.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the complete University of California nondiscrimination and affirmative action policy, see: UC Nondiscrimination & Affirmative Action Policy, https://policy.ucop.edu/doc/4000376/DiscHarassAffirmAction
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UCLA is known worldwide for the breadth and quality of its academic, research, health care, cultural, continuing education and athletic programs. UCLA offers undergraduate degrees in more than 127 majors and graduate degrees in 198 program areas. UCLA has 11 highly regarded professional schools. Eight are ranked among the nation's top 15 in their field by U.S. News & World Report. UCLA is consistently among the most popular campus in the nation for undergraduate applicants. The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, national origin, disability, or protected veteran status. Benefits:UCLA offers a comprehensive benefits package, including an average of three weeks' vacation per year; an average of 12 days per year sick leave; 13 paid holidays per year; health, dental and optical benefits; life insurance; disability insurance; the University of California Retirement Plan with 5 year vesting and various voluntary UC Savings Plans. There are also special programs and privileges available, such as accessibility to cultural and recreational programs, athletic events, and the University Credit Union.