UCSD Layoff from Career Appointment: Apply by 11/08/2019 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 11/19/2019. Eligible Special Selection clients should contact their Disability Counselor for assistance.
Under direction, the Project Administrator is responsible for the standardization of procedures and practices in support of capital projects on campus and at the UCSD Medical Centers from inception to closeout. The incumbent will serve as the subject matter resource regarding project support; identify, develop, and implement procedural improvements; and oversee quality control and consistency of practices for Project Specialists.
The Project Administrator will be responsible for ensuring project records are maintained in accordance with established department procedures and UCOP Records Retention Schedule. Provide short and long-term performance and resource analysis, projections and recommendations in all areas of project support, including preparing, analyzing and summarizing reports, and recommending alternatives to meet department objectives. Develop, recommend and implement processes and procedures that provide increasingly effective support for Project Managers and projects.
Evaluate and analyze opportunities to enhance or streamline CPM project management support business processes. Act as a liaison between Capital Program Management and other campus departments with regard to project information and project support. Conducts as needed training sessions with new and existing project support staff regarding current or improved business processes. Applys professional concepts to conduct analytical studies or projects of moderate scope and complexity to address a variety of policy, research and procedural issues. Fully analyze issues and problems, gather data and information, find and evaluate alternatives and make sound recommendations.
Working knowledge of design and construction industry including methodology, terminology, workflow/paper flow of design and construction activities as well as working knowledge of contract documents, specifications, and Division 1 requirements. Working knowledge of applicable policy analysis techniques.
Working knowledge of alternate project delivery methods, including, but not limited to: Design-Bid-Build, CM/Contractor or CM at Risk, CM/Multiple Prime, and Design-Build, and the varying implications of each of these to providing administration support to the projects.
Thorough knowledge of State Agency functions including procedures, processes, and document formats for Office of Statewide Health Planning and Development (OSHPD), Office of the State Fire Marshal (SFM), Environmental Health and Safety (EH&S) and all State Agencies related to design and construction for campus and Medical Center Projects.
Proven knowledge of formats for documentation required by OSHPD, the SFM, EH&S and all State Agencies related to the documentation required for design and construction on campus and at the Medical Centers.
Proven knowledge of general organization of the California Code of Regulations, Title 24, and State procedures for regular updating and reformatting of campus and Medical Center reference copies. Knowledge of design procedures for State regulated projects.
Demonstrated knowledge of overall project administration support as well as administrative support for project cost control and budget management.
Skill in reading and understanding building blueprints, drawings, and specifications (contract documents).
Demonstrated ability to analyze, research and synthesize large amounts of data with strong attention to detail.
Demonstrated general familiarity and knowledge of LEED program and processes.
Proven experience with computerized systems for project management, database management and spreadsheet and word-processing programs to manipulate data and create reports. Knowledge of Computer Aided Design (CAD) and AutoCAD.
Strong ability to understand comprehensive project administration support requirements applicable to all projects, to analyze and evaluate possibilities for increasing effectiveness and efficiencies, and to successfully develop and implement procedural improvements.
Demonstrated verbal and written communication skills and the ability to compose correspondence and reports.
Excellent communication and interpersonal skills to communicate effectively, verbally and in writing. Ability to interact effectively with all levels of the university organization, including administrators, academics, managers, staf
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