Position Description: As leader of the Academic and Postdoctoral Services unit in the Graduate Division, the Assistant Dean is responsible for the policies, procedures, and services that support graduate student academic progress, postdoctoral scholar appointments, visiting graduate researcher (VGR) appointments, and cross-campus collaborative professional development for graduate students and postdoctoral scholars.
Major responsibilities include: advising and providing executive analytical support to the Vice Provost & Dean, Associate Deans, Assistant Vice Provost, and campus leadership on graduate student academic progress, postdoctoral scholars, and VGRs; reviewing and approving changes in graduate degree program requirements and course actions by delegated authority from the Graduate Council; effectively communicating with University stakeholders all policies and procedures that apply to students who have matriculated in graduate degree programs and to the appointment of postdoctoral scholars and VGRs, and representing graduate academic services to the campus and external communities.
Under the leadership of the Assistant Dean, the unit provides research and analysis and acts on specific student, postdoctoral scholar and VGR petitions and exceptions under delegated authority. While the Assistant Dean is responsible for explicating and following existing policies and procedures, equally importantly, they must demonstrate flexibility and diplomacy in handling cases that may warrant exceptions, or that signal the need to update policies or procedures to better serve UCLA programs and students.
The Assistant Dean provides collaborative leadership in identifying and implementing technology to support continuous improvement in student records systems and services and the appointment of postdoctoral scholars; serves as the Graduate Division liaison to the Graduate Council of the Academic Senate and its Committee on Degree Programs, University of California standing committees, and ad hoc workgroups; leads the administrative and personnel management of career employees in the unit; and oversees the development of Graduate Division, campus and system-wide online systems that impact unit operations, as well as collaborative planning and provision of professional development resources and services to UCLA graduate students and postdoctoral scholars.
Reporting jointly to the Vice Provost for Graduate Education & Dean of the Graduate Division and to the Assistant Vice Provost for Graduate Education, the Assistant Dean is member of the Graduate Division Executive staff and leads a dynamic team that currently consists of 8 FTEs and several student employees.
Key attributes of the successful candidate include a history of progressive responsibilities in a setting in which policies are communicated, administered and refined, as well as experience supervising staff and/or leading teams. This vital position requires initiative and independence combined with strong communication, collaboration, analytical, project management and strategic planning skills. The candidate should have demonstrated the capacity to engage with diverse stakeholders (e.g., faculty, staff and students) knowledgeably, empathically and diplomatically.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the complete University of California nondiscrimination and affirmative action policy, see: UC Nondiscrimination & Affirmative Action Policy, https://policy.ucop.edu/doc/4000376/DiscHarassAffirmAction
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UCLA is known worldwide for the breadth and quality of its academic, research, health care, cultural, continuing education and athletic programs. UCLA offers undergraduate degrees in more than 127 majors and graduate degrees in 198 program areas. UCLA has 11 highly regarded professional schools. Eight are ranked among the nation's top 15 in their field by U.S. News & World Report. UCLA is consistently among the most popular campus in the nation for undergraduate applicants. The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, national origin, disability, or protected veteran status. Benefits:UCLA offers a comprehensive benefits package, including an average of three weeks' vacation per year; an average of 12 days per year sick leave; 13 paid holidays per year; health, dental and optical benefits; life insurance; disability insurance; the University of California Retirement Plan with 5 year vesting and various voluntary UC Savings Plans. There are also special programs and privileges available, such as accessibility to cultural and recreational programs, athletic events, and the University Credit Union.