This is a UC San Diego internal recruitment open to UCSD and UCSD Health System staff only.
UCSD Layoff from Career Appointment: Apply by 11/6/19 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 11/12/19. Eligible Special Selection clients should contact their Disability Counselor for assistance.
The UCSD Department of Obstetrics, Gynecology and Reproductive Sciences is composed of 65 faculty and clinical fellows. The department is composed of 6 divisions: Obstetrics and Gynecology, Maternal-Fetal Medicine, Gynecologic Oncology, Reproductive Endocrinology and Infertility, Hospitalist, and Urogynecologic and Reconstructive Surgery.
Under general supervision, develops and/or oversees research proposals, awards and/or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional and research sponsor policies. Works on proposals of moderate scope such as single investigator NSF proposals where analysis of financial information or reports requires review of a variety of factors (e.g. budgets, salaries, expenses, etc). Receives assignments on project basis and fully analyzes problems, gathers data and information, and recommends solutions. May be eligible for delegated signature authority. Completes and approves transactions for signature by manager or other authorized institutional official.
The incumbent provides financial analysis, fiscal management and administration of a full range of extramural grants, contracts, subcontracts, clinical trials funding, and service agreements totaling approximately $11 million in funds. Responsible for major functions and tasks of pre- and post-award administration. Works with Principal Investigators (PI) with multiple fund sources and more complex awards to coordinate research program funding from multiple sources and years, balance available fund sources and identify funding to meet all faculty and staffing commitments. Independently resolves variances, identifies problems, formulates solutions and/or make recommendations in accordance with departmental, university, and agency regulations. Develops and analyzes budgets along with providing guidance and assistance to faculty and staff. Serves as liaison as necessary with Office of Contract and Grant Administration (OCGA), the Academic Resource Center, Health Sciences Human Resources, SOM Dean's Office, Office of Clinical Trial Administration and Office of Post Award Financial Services (OPAFS). The incumbent independently provides faculty salary administration ensuring that X,X'Y', Y and Z components are calculated and entered in correctly. Audits to ensure SOM faculty salaries follow SOM policies and procedures.
Bachelor's degree in related area and/or equivalent experience/training.
Two or more years of relevant experience.
Knowledge of applicable federal, state, local, sponsor and institutional regulations, policies, and guidelines.
Knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc. In-depth knowledge and current demonstrated experience in contract and grant proposal formats, preparation, submission and administration, as well as federal, state and private granting agency regulations.
Ability to manage a high volume of transactions. Proven ability to prioritize heavy workload and meet deadlines despite constant interruptions and competing deadlines, where information must be assembled quickly with competing and conflicting deadlines.
Ability to perform moderately complex financial analysis and customized reporting. Demonstrated experience in projecting salary, benefit and indirect costs with knowledge of payroll and personnel regulations including impact of salaries, merits, range adjustments and benefit costs.
Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports. Proven ability to analyze and prepare budgets, to identify spending patterns and project future expenditures.
Maintains current knowledge of compliance regulations in all areas of research administration.
Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles.
Employment is subject to a criminal background check.
UC San Diego is an academic powerhouse and economic engine, recognized as one of the top 8 public universities by U.S. News and World Report. Innovation is central to who we are and what we do. Here, students learn that knowledge isn't just acquired in the classroom - life is their laboratory. UC San Diego's rich academic portfolio includes six undergraduate colleges, five academic divisions and five graduate and professional schools. The university's award-winning scholars are experts at the forefront of their fields with an impressive track record for achieving scientific, medical and technological breakthroughs.