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The UW Department of Bioengineering has an excellent opportunity for a Grant Manager (Program Operations Specialist). The purpose of this position is oversight and administration of a subset of grants and contracts in the Department of Bioengineering with about $18M annual expenditures. The position is responsible for providing strategic post-award administration and reporting for more than 15 faculty members within the Department who are located at multiple sites on and off campus.
Post-Award Administration (Budgeting, Analysis, and Reporting)
Manage a portfolio of research awards, ensuring compliance with budget and fiscal policies, procedures, monitoring, and reporting for research grants and contracts. Activities include:
Research, interpret, and implement funding agency fiscal guidelines and rules.
Provide financial planning and award administration support, including complex budget management, complicated expenditure transactions, and preparation of fiscal documents for external purposes.
Initiate and monitor sub-budget allocations and sub-contract accounts; coordinate with other UW departments and external partners.
Monitor financial activity on grants and contracts. Use department templates to create detailed budget forecasts.
Prepare, analyze and distribute budget reports to Principal Investigators using department template and custom reports. Take corrective action to respond to budget variances.
Review expenditures for compliance and correct/adjust transactions as needed.
Communicate effectively with Principal Investigators to obtain and act on information for mid- and long-term budget planning.
Act as liaison between principal investigators and the Office of Sponsored Programs (OSP).
Facilitate closeout process for awards. Verify that final sponsor reports have been submitted on time, that proof of final submission(s) have been properly documented and are on record with OSP and GCA as needed.
Initiate subcontracts and monitor for compliance with financial terms and conditions. Facilitate subcontract communicate to facilitate interim and final reports.
Review subcontract invoices and facilitate payment.
Coordinate faculty effort commitments and reporting.
Monitor, track and document cost share commitments.
Enter costing allocations directly into WorkDay.
Attend bi-monthly administrative staff meetings and occasional retreats.
Attend department administrative meetings, participate in the School, College and UW meetings for grants managers.
Continually learn best practices and new requirements for grants and contracts and disseminate information to faculty and program staff.
Bachelor's degree in research administration, accounting, or related field, or equivalent combination of education and experience.
Minimum of three years’ experience in post-award management of federal grants and contracts.
Proficiency with complex budget development, analysis, and reporting.
Skilled in using Microsoft Office, including creating and using complex Excel spreadsheets and workbooks.
Ability to initiate, develop and evaluate processes and procedures.
Demonstrated success in balancing multiple priorities in a fast-paced, complex organization.
Ability to work independently while functioning as part of a team.
Demonstrated ability to interact successfully with others through phone, email and in person.
Equivalent education/experience will substitute for all minimum qualifications except where there are legal requirements such as license/certification/registration.
Working knowledge of UW systems, including SAGE, Workday, MyFinancial.desktop, and Enterprise Data Warehouse.
Skilled in the use of Microsoft Access to run queries and produce reports.
CONDITIONS OF EMPLOYMENT The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
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