UCSD Layoff from Career Appointment: Apply by 09/23/2019 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 10/02/2019. Eligible Special Selection clients should contact their Disability Counselor for assistance.
UC San Diego Extension is fully self-supporting, operating year-round (12 months of active instruction) with a budget of $47 million annually in primarily fee income. The unit has over 250 career employees, including academic, management, staff and executive, as well as represented and non-represented positions. Many casual or contract employees and student workers also serve in the organization. In addition, Extension employs about 1,000 active by-agreement instructors.
Extension operates in 200,000 square feet of managed space, including a large off-campus classroom facility. The unit maintains a robust online learning platform, operating 24/7 with webcasting and video-conferencing capability. Extension also has a strong web presence with e-commerce operating 24/7. There are over 60,000 enrollment transactions annually; 35,000 outreach certification transactions and 25,000 service transactions.
Extension supports a robust network of representatives, agents, and students (both residential and online) around the globe. Along with all of this, Extension operates two television stations, a variety of public lecture programs and is active in federal, state, local, and private research and technical assistance programs and activities.
Under the direction of the International Student Services Financial Manager applies professional financial services concepts. Applies organization policies and procedures to resolve a variety of moderately complicated issues. Works on financial services problems of moderate scope where analysis of situations or data requires a review of a variety of factors.,
Monitors the follow-through for all financials and due-diligence related to Service Agreements, university partners, MOUs, agents, and vendor agreements. Manages budgeted expenses to achieve or exceed planned margin in open-enrollment courses and in custom contract programs. Ensures the efficient and accurate delivery of program invoicing, agent and vendor payments, payroll reporting, cost forecasting, internal financial process improvement, and sophisticated financial reports and presentations. Conducts on-going process and systems analysis to identify, design, develop, and recommend new or enhanced business processes and reporting functions in support of fiscal administration.
Liaises with campus administrative and academic departments as needed to ensure current, accurate information as well as effective controls and efficient procedures for all ISS financial operations. Delivers and improves a sound fiscal and systems environment in support of the delivery of excellent student services and in support of business development to increase international student enrollments throughout the Division. Collaborates with the International Programs Director and Operations Manager, Business Affairs, Cashiering, and other departments of the Division on financial matters. Develops and ensures the high level of customer service and intercultural sensitivity needed for the ISS financial unit in dealing with agents, students, vendors, and other clients.
Please submit a cover letter for a complete application packet.
Overtime may be required during quarterly peak enrollment.
No vacation is approved during registration and peak periods and vacation of more than 1-2 days is not allowed during the summer due to heavy enrollments and staffing needs.
Demonstrated fiscal/accounting experience, including accounts receivable and accounts payable, with proven experience analyzing, interpreting, and summarizing data.
Demonstrated analytical experience determining income and expenditure trends; troubleshooting, determining, and solving procedural problems or inconsistencies; preparing scheduled and ad hoc financial reports.
Experience reviewing, monitoring, and analyzing financial expenditures, explaining trends and anomalies, and recommending corrective action. Strong knowledge of financial data management and reporting systems.
Proven experience effectively drafting and editing complex and detailed messages, reports, contracts, and agreements for both international and domestic markets, showing a strong command of English grammar, usage rules, and appropriate tone.
UC San Diego is an academic powerhouse and economic engine, recognized as one of the top 8 public universities by U.S. News and World Report. Innovation is central to who we are and what we do. Here, students learn that knowledge isn't just acquired in the classroom - life is their laboratory. UC San Diego's rich academic portfolio includes six undergraduate colleges, five academic divisions and five graduate and professional schools. The university's award-winning scholars are experts at the forefront of their fields with an impressive track record for achieving scientific, medical and technological breakthroughs.