As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a "Great College to Work For" for five consecutive years. Grant and Contract Accounting has an outstanding opportunity for a Grant Manager. The Grant and Contract Accounting (GCA) Grant Managers are responsible for leading the new account set-up, invoicing, reporting, cash management, compliance , and office support areas within the GCA. This position performs professional accounting functions including, but not limited to, complex reporting, analysis and reconciliation. The Grant Managers provide leadership for personnel in all areas of GCA. Additionally, this position participates in the Lean process improvement activities by leading and interacting with internal and external customers to meet and/or exceed our campus customer needs. Duties & Responsibilities:Set, clarify, and align goals and expectations:*As a member of the GCA leadership team, develop long-term organizational plans addressing staffing, unit functions, procedures, policies and actively engage in quality and process improvement (Lean) initiatives*Utilize Lean principles for daily rapid change management, goal setting, prioritization, implementations, and reflections to improve processes for internal and external customers*Carry out the four key Lean systems: *Create GCA strategy that is aligned throughout the organization*Ensure effective visual management*Support daily kaizen*Actively engage in leaders' standard work including effectively running daily huddles and weekly and monthly step backs*Attend manager meetings to stay abreast of current GCA news and activities. Actively works in planning and communicating issues related to assigned work groups which may affect the entire office*Plan and assign work including preparing for the fiscal year end close and biennium close *Establish goals and deadlines to ensure that work is completed timely*Develop proactive outreach model to learn more about customers and their needs and to tailor services to meet those needs. Ensure that service delivery is creative, responsive, knowledge-based, anticipates needs, and builds relationships. Assist customers (PIs, Administrators, Managers and fiscal staff) with administrative inquiries. Decide when it is appropriate to research questions/issues and when to delegate a taskSupport and help maintain standards*Review and approve accounting transactions, journal vouchers, management reports and internal accounting reports for completeness, accuracy and compliance *Supervise the preparation and approve complex accounting reports, invoices, and budget reconciliations. Provide staff with feedback to build team member's understanding and skills *Coordinate across units within GCA to ensure consistency in application of policy and procedures, quality of service, and awareness/implementation of new and changing regulations*Develop and implement controls and procedures for grant and contract processes including budget set-up, invoicing, reporting, closeout and coordinate with leadership team on cash processes, aged receivables, cost sharing, compliance review and reconciliation*Coordinate oral and written interdepartmental and agency communications regarding policies, procedures, rules and regulations *Assist in establishing internal controls. Integrate procedures and internal controls for automated mainframe and in-house accounting systems*Coordinate accounting processes to incorporate new and amended University, state and federal regulations. Work with other divisions within Finance & Administration and other University offices to develop policies and procedures related to grants and contracts and to respond to changes in external regulations*Assist in audit coordination and establish and implement accounting procedures based on audit recommendations*Communicate new and amended policies and procedures to Principal Investigators, Department Chairpersons, Administrators and fiscal staff. Work closely with central staff units and campus department leaders to communicate process improvement ideas and develop good working relationshipsTeach, coach, train: *Coach and provide guidance to teams that include Budget Fiscal Analysts, Budget Fiscal Analyst Leads and Student Interns*Develop teams that are collaborative, share information and feedback, educates and trains themselves and others, resolves conflict, and recognizes others' work*Prepare personnel evaluations in accordance with GCA office and University policy to ensure all employees are aware of their expectations and performance*Document employee performance problems in accordance with Union, Personnel Board and University requirements and recommend disciplinary action when necessary*Participate on hiring team activities, provide input on hiring decisions*Interviewing and selecting new employees. *Maintain personnel time records and leave requestsHelp prioritize and support the completion of actions and ideas:*Meet with staff daily to share ideas, give direction, and problem solve.As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.Required Qualifications:*Bachelor's Degree in Accounting or Finance and a minimum four to five years of experience as an accountant. Equivalent education and experience may substitute for requirements.*Pro-active leadership experience and ability to exercise discretion and independent judgment effectively in decision-making process in a fast-paced, high demand environment undergoing rapid process changes.*Demonstrated experience using personal computers, specifically using spreadsheet, word processing and database software. Personal computer experience/knowledge must be at a level necessary to develop applications that will enhance service and products to GCA customers, primarily research faculty.*A working knowledge of the University's on-line Financial Accounting System. Equivalent education/experience will substitute for all minimum qualifications except where there are legal requirements such as license/certification/registration.Desired Qualifications:*Experience working with the Lean method of process improvement.Application Process:The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.