As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a "Great College to Work For" for six consecutive years.Established in 2011, CAS Shared Services (CASSS) is a center of expertise assisting over 30 academic, arts, and scholarly units across the College of Arts and Sciences with procurement, payment, human resources, payroll, and foreign national visa transactions. The CASSS team also serves as a key touchpoint for all 50 College units as they navigate major institutional changes, such as the 2017 launch of Workday HR/Payroll or the anticipated 2022 launch of Workday Finance. CASSS team members are highly motivated self-starters who gladly share knowledge and support one another to meet rigorous standards of accuracy, efficiency, and customer service. To do this, team members must continuously update and improve their own technical knowledge, and they must combine that knowledge with a deepening appreciation for the unique needs and cultures of each member unit. CAS Shared Services has an outstanding opportunity to join this excellent team. Reporting to the CASSS Assistant Director, the Fiscal Specialist Supervisor (FSS) provides policy and procedure expertise and completes higher-level transactions in (1) academic, staff, and student hiring and payroll management, and (2) foreign-national visa applications, especially H-1B, J-1, and permanent residency applications. The FSS supervises 3 Fiscal Specialist 2's working on various aspects of HR/Payroll and visa transactions. Specific responsibilities are as follows:RESPONSIBILITIESIn coordination with the CASSS Director and Assistant Director, the CASSS team, the CASSS Advisory Group, and participating academic unit staff:Serve as subject matter expert on UW HR/Payroll policies and processes: -Advise CASSS unit faculty and administrators throughout Workday position creation, hiring, and on-boarding processes. -Advise CASSS unit administrative staff in all post-hire payroll activities. -Supervise and assist Fiscal Specialist 2's in completing costing allocations transactions on behalf of CASSS units, and in on-boarding tasks such as I-9 employment eligibility verification using on-line tools. -Based on direct communication with member units, complete all HCM Initiate 2 actions in Workday. -Based on direct communication with member units, complete all Time and Absense Initiate actions in Workday. -Help CASSS Assistant Director with the preparation of OSETs, as necessary. -Enter student scholarships and tuition awards in the UW Student Database, as requested by unit departments.Serve as subject matter expert on foreign-national visa application policies and procedures for H-1B, J-1 Scholar, J-1 Visit, J-1 VISER, and other pertinent visa types. -Establish and maintain smooth, trusted, and supportive working partnerships with ISO, ISS, and Academic Personnel. -Support College faculty hosts, administrators, and visa applicants throughout the visa process. -Support CASSS team members as they work through visa application requests (tickets). -Lead CASSS team in developing and maintaining a rigorous, useful visa tracking system.Oversee daily work of FS2 staff members, including workload distribution, performance management, training, team building, and general support, assuring the highest standards of compliance, efficiency, and customer service.Train new CASSS team members.Orient new unit administrative staff in CASSS workflow tools, policies, and procedures.Help Director and Assistant Director lead daily staff huddles, weekly and monthly workshops, quarterly CASSS administrators' meetings, professional development training, and outreach meetings (as requested).Help Director and Assistant Director lead continuous process improvement activities, including tool and process updates, workflow review and revision, and special projects.Help Assistant Director analyze and implement new HR/Payroll and foreign-national visa policies, procedures, and systems.Provide specified metrics data to Assistant Director and Director.Assist departmental staff with the transition to new practices.Additional project duties as assigned.MINIMUM REQUIREMENTS:Three years of experience at a level equivalent to Fiscal Specialist I AND 30 quarter hours or 20 semester hours of college level accounting OR equivalent combination of education/experience.ADDITIONAL REQUIREMENTS:3-4 years' experience working in customer-service-oriented environment.2 years' experience processing HR and payroll transactions in Workday.1-2 years' experience coordinating J-1 and H-1B visa applications.Demonstrated ability to build supportive working relationships with individuals of widely divergent backgrounds and needs.Demonstrated ability to work with a team to manage multiple priorities and high transaction volume calmly, competently, and with a sense of humor.Demonstrated ability to communicate complex compliance and technical requirements to a wide variety of audiences. Demonstrated desire and ability to learn new processes and technologies and to contribute to continuous process improvement initiatives.Demonstrated experience applying Lean principles and practices to daily management and weekly/monthly process improvement projects.Excellent organization skills.Proven attention to detail and accuracy.Strong skills in Microsoft Office applications.DESIRED:1-2 years' experience working in a shared services or similar organization.Experience supervising hourly and/or overtime-eligible staff.Demonstrated success in applying best business practices to the needs of academic units, Arts units, and research centers.Application Process:The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.