UCSD Layoff from Career Appointment: Apply by 09/17/2019 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 09/26/2019. Eligible Special Selection clients should contact their Disability Counselor for assistance.
Uses skills as a seasoned, experienced research administrator to independently develop and/or oversee research proposals, awards and / or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional research sponsor policies. Works on proposals and awards of diverse scope where analysis of data requires thorough understanding of complex regulations. Completes and approves transactions for signature by manager or other authorized institutional official. Works on complex proposals and awards that may involve multiple investigators and / or multiple sub awards. Guides less experienced staff. Central Role (CR): Is eligible for delegated signature authority (may vary by campus). Department Role (DR): Typically works on complex proposals such as grants / contracts which require task budgets, option years, multiple investigators and multiple sub awards.
Under direction of Financial Officer, and working with the section C&G team, responsible for preparation and coordination of preaward administration and closeout review for three research divisions at SIO: IOD, MBRD, and CMBB. Provide work direction and training to junior employees, and provide training to staff, students, postdocs, and faculty in proposal preparation and submission actions. Responsibilities include the compilation and processing of contract and grant proposals, business/service contracts, subcontracts, and research agreements in partnership with the Principal Investigator (PI), other SIO and UCSD/SOM researchers and other nonUC research collaborators. Research and analyze regulations, policies and proposal requirements from a variety of Federal, State and private funding agencies, prepare detailed proposal budgets, salary and benefits cost projections, prepare required ancillary proposal documents, coordinate required animal subject, human subject, radiation and biohazard protocols and approvals,obtain all signature approvals. Submit hardcopy and electronic proposals, including but not limited to Grants.gov and Fastlane in time to meet strict agency deadlines. Responsible for analyzing new awards, interpreting and advising PIs and staff on application of University, State, and Federal policies and procedures to ensure compliance with proposal regulations. Responsible for advising PIs and staff on applicable overhead rates, UC and funding agency rules, regulations, required language for budget justifications, cost sharing rules and funding trends for agencies including, but not limited to: NIH, NSF, DOE, EPA, ONR, NRL, NASA, NOAA, USGS, California Parks and Rec, SeaGrant, U.S. Army Corp of Engineers, Moore Foundation, Simons Foundation and Academic Senate.
Responsible for coordinating large, complex multiPI, multiInstitution and/or multiagency collaborative proposals. Responsible for preparing requests for rebudgeting, nocost and cost extensions, FDP relatedness, advance approvals to establish accounts and incur expenses, PI exceptions, SIO GSR support exceptions, off campus indirect costs rate requests and other contract and grant management actions and submit via SIO C&G office to agency. Responsible for performing online journal voucher entries of award allocations, budget adjustments, differential income and other financial journals. Manage external POs and other income producing activities, including invoice control and monitoring timely collection of invoice payments. Process gifts, endowments and transfer of funds requests through UC Foundation or Regents funds. Responsible for research, analysis, preparation and timely submission of financial contract and grant closeout documents to OPAFS. As needed, perform other administrative functions within the section business office applying knowledge of intra and interdepartmental functions, policies and procedures to ensure that all business office functions are performed in a superior and timely manner.
% of Proposal Types (Examples: Unsolicited, RFA, Center, Training Grant, Clinical, Contracts, Cost-sharing): Federal grants RFPs = 60%; Unsolicited = 10%; Cooperative agreements = 10%; Contracts/other = 10%; State contracts = 5%; Cost-sharing = 5%.
Money Amount of Awards Managed (separate direct and indirect costs): $6-8 Million direct, $4-6 Million indirect.
% of Award Types (Examples: Standard, Subaward, Cost-Sharing, Program Project, Center Grant, Training Grant, Contracts): Federal 64%, State Contracts 15%, Cost-Sharing, 5%, Sub-awards 5%, Training Grant 1%, other private founda
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