As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a "Great College to Work For" for five consecutive years. The University of Washington Department of Environmental and Occupational Health Sciences (DEOHS) Continuing Education Programs reflects the DEOHS commitment to serve the on-going and evolving educational needs of workers, business leaders, and occupational health and safety practitioners. The DEOHS Continuing Education Programs are committed to delivering high quality professional development courses, building partnerships, and engaging regional communities to promote safe workplaces and sustainable environments throughout Washington, Oregon, Idaho and Alaska. The DEOHS CE programming reflects an in-person and on-line portfolio of unique and emerging course topics as part of an overall federal graduate training grant housed, state and federal OSHA training courses, and industry and governmental contract courses.Environmental and Occupational Health has an outstanding opportunity for a Program Assistant. The purpose of the full-time program assistant position is to support the continuing education courses provided throughout Alaska, Washington, Oregon, and Idaho. Specific duties include: Student/client support:*Serve as the primary point of contact for incoming calls and emails to the department's continuing education program.*Assist students with course registration through the DEOHS CE website.*Provide timely support to professionals inquiring about the course offerings and certificate programs.*Provide initial client advising regarding course prerequisites and experience needed for acceptance into OSHA courses and steps that lead to final registration.*Troubleshoot issues and provide guidance regarding client needs and program offerings.*Work with students and their finance representatives to monitor and process course payments and provide guidance as needed.*Track unpaid course registrations and process payments as needed.General program support:*Provide instructor assistance with daily monitoring and setup of the classrooms each morning.*Prepare, compile and distribute course packets and materials for weekly OSHA classes, contract courses and NWC classes.*Monitor classroom supplies and order replacements as needed.OSHA (Occupational Safety and Health Administration) Outreach Training Program support :Process outreach trainer class pre-registrations received via fax or email attachment.*On a daily basis, process and track all OSHA Outreach Training Program Reports (OTPR) that are received as a paper copy (approximately 10-20 per week).*Review the OTPRs and notify the outreach trainers if incorrect or incomplete reports are received.*Provide guidance about the Outreach Training Program Requirements to outreach trainers.*Record and track discrepancies in the log.*Process payments for OSHA Outreach Training Program card orders.*Process replacement card requests.Course completion and reporting support :*Provide reports regarding student enrollment and print course completion certificates.*Track student progress in online courses via a tracking logs and prepare and email course completion certificates.*Assist with the close out and archiving of NWC and OSHA courses following a detailed protocol.Front Desk Coverage:Provide coverage for the department's front desk during the receptionist's breaks and as needed.Special project support:Assist members of the CE team with short-term unique projects on an as needed basis.As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.Requirements:High school graduation or equivalent AND Two years of full-time clerical experience OR Equivalent education/experience.Additional Requirements:Demonstrated attention to detail. Proficiency with Microsoft Office. Excellent organization skills. Strong communication skills. Ability to handle multiple projects with frequently occurring deadlines. Able to communicate with people of diverse backgrounds from the general public, all levels of the university and the business community. Able to work as part of a close team.Equivalent education/experience will substitute for all minimum qualifications except where there are legal requirements such as license/certification/registration.Desired Requirements:Bachelor's degree preferred.Work schedule:100% FTE, Monday to Friday, 7:30 am to 4:00 pmApplication Process:The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.